gdsp-2016-final

Importance of Record Keeping

• Essential for dispensing management and service monitoring.

• Facilitates verification of stocks used and tracking of patients.

Recording Requirements for Poisons

• Must maintain a Prescription Book for all sales/supplies of poisons in private facilities.

• Required entries on the day of sale or supply:

  • Date of sale/supply and serial number of the entry (if applicable).

  • Name of active ingredients or name of proprietary medicine with quantity supplied.

  • Name and address of the patient.

Recording Requirements for Psychotropic Substances

• A Prescription Register for Psychotropic Substances is required for recording sales/supplies.

• Required entries on the day of sale or supply:

  • Date and serial number of the sale or supply.

  • Name and strength of psychotropic substance with quantity sold/supplied/administrated.

  • Name, identity card/passport number, and address of the patient.

  • Update balance stock for each supply of the psychotropic substance.

  • Entries must be in chronological order.

  • Corrections made via marginal note or footnote with the date of correction; no cancellations or deletions.

  • Record each strength/type of psychotropic substance in a separate register or section.

Format of Record Books

• All record books must be bound.

• Soft copy records must be printed daily if transactions occur and maintained as a bound book.