Meeting Notes on Student Issues and Administrative Updates

Meeting Notes

Meeting Introduction

  • Duration for Shout Outs: 2 minutes allocated for departmental and administrative shout outs.

  • Recognition of Dr. Guajadro: Appreciation for advocating waste disposal. Scheduled for Thursday, lasting two days.

Details of the Waste Disposal:

  • Venue: Access via ISS Room to minimize disturbance to Adele and Diana.

  • Volume of Waste: Expected disposal of approximately 100 boxes.

  • History: Waste has accumulated for over 20 years.

  • Cost: Project estimated at $40,000.

  • Timing: Workers may need to return in the evening for completion.

General Comments on Testing

  • Testing Sentiments: Varied opinions on testing significance.

  • Personal Anecdote: Reference to taking the SAT on a Saturday, implying dislike for interruptive scheduling for standardized tests.

Students of Concern

  • Discussion of Students: Reviewing student performance, particularly in biology and engagement in intervention processes.

  • Key Updates:

    • Majority of contacted parents by Ms. Pena for science intervention.

    • Students attributed grades to lack of project completion or poor exam performance.

Specific Student Cases:

  • Interventions: Plans structured to support students in making up work in class.

Focused Student Discussions

  • Dominic Garcia:

    • Discussion around work completion difficulties.

    • Need for close proximity supervision for task completion.

    • Support from his mother, who shows commitment to ensuring accommodations.

  • Ailey (Senior):

    • Notable attendance issues; significant absences affecting participation.

    • One assignment completed over the quarter, leading to concerns.

    • Plans to involve a social worker for potential home visit to encourage progress.

  • General Attendance Policy:

    • Attendance benchmark of 90% is critical for graduation.

  • Proposal for Ingenuity Assignments: To allow Ailey to catch up with work through online coursework instead of traditional paper submissions.

Intervention Tracking and Plans

  • Documentation:

  • Plans for an organizational structure using spreadsheets for tracking prescription plans and student progress.

  • Proposal to streamline tracking through a checklist system for completion statuses.

Status Updates on Student Grades and Interventions

  • Reporting Failures: Discussion on tracking student performance, failures, and necessary parental involvement.

  • Communicative Strategy: Emphasis on contacting parents before logging failures.

Updates from Counselors and Administration

  • Reports on Student Failures: Counts of failures were discussed among teachers.

  • Clarification on the process to collate failure data from various subjects.

Prescription Plan Submission Timeline

  • Upcoming Deadlines:

    • November 7, 2023, deadline for submission of prescription plans.

    • Daily reminders to students about deadlines.

Administrative Updates

  • Club and CTE Flyers: New requirements for signing and translating flyers to include nondiscriminatory statements in English and Spanish for compliance with district policies.

Coordination with Teams

  • Pre-conference Requests: Teachers encouraged to schedule pre-conference observations to avoid spring workload.

Meeting Wrap-Up

  • Review of ongoing administrative tasks, encouragement for collaborative reviews of student data, and reminder of important deadlines.