MCICOM Policy Letter 5-18 TOECR SOP

Department of the United States Marine Corps

• Marine Corps Installations Command Policy Letter 5-18

• Date: APR 20, 2018

Introduction

The Marine Corps Installations Command (MCICOM) Policy Letter 5-18 establishes the standard operating procedures (SOP) for the submission and processing of Table of Organization and Equipment Change Requests (TOECRs). This is essential for ensuring that resources are allocated optimally and in alignment with the priorities set by COMMCICOM.

Purpose and Scope

• Situation: The document provides procedures to ensure streamlined submission and processing of TOECRs, reducing errors and improving the timeline for responding to changes in force structure.

• Cancellation: This policy supersedes MCICOMO 5311.1.

• Goals: MCICOM aims to enhance the capability-based organization that meets the requirements of regional commanders and subordinate commands.

Execution

Commander's Intent

• Flexibility: The procedures aim to grant subordinate commanders the necessary flexibility to structure their commands according to their missions and tasks.

Concept of Operations

1. Submission Requirements:

   • Any change to a Billet Identification Code (BIC) must be submitted through the Total Force Structure Management System (TFSMS) and must include a Command letter detailing the requested change.

   • Endorsements from all commanders in the chain of command are mandatory. Enclosure (1) provides a template for this memo.

   • Enclosure (2) is a checklist detailing required documentation for military and civilian TOECRs.

   • Enclosure (3) offers a matrix for civilian TOECRs.

2. Additional Processing Guidelines:

   • TOECRs with more than 30 BIC changes require discussion with the MCICOM Assistant Chief of Staff, G-1.

   • All requests necessitate coordination with the command security manager for changes affecting security clearance levels.

   • Enclosure (4) mandates that a Funding Data Sheet be included for civilian structure changes.

   • Commands may retain a maximum of 10% of BICs vacant and unfunded to provide hiring flexibility.

Implementation Tasks

• Region Commanders’ Responsibilities:

  • Implement Total Force Management Boards (TFMB) to ensure that structure changes are substantiated and prioritized properly.

  • Ensure that manpower and human resources personnel are part of discussions regarding structure changes.

• G-1 and S-1 Department:

  • Assist in the execution of TFMBs per reference (b).

  • Coordinate the Financial Data Sheet completion to be submitted with TOECRs, ensuring accuracy of information and required documentation.

Administration and Logistics

• A TOECR Tracker report will be provided to the regions by HQ, MCICOM G-1 on the 15th of each month, facilitating monitoring and coordination of requests.

Command and Signal

• Applicability: This policy applies to MCICOM and all subordinate commands.

• Effectivity: The policy is effective immediately upon signature.

Table of Organization & Equipment Change Request (TOECR) Documentation

Structure of a TOECR Request

1. Submission Format: All TOECR documentation must follow a specific format outlined in Enclosure (1).

2. Required Documentation: A checklist is provided in Enclosure (2), which includes:

   • Adequate compensation for billets.

   • Organizational Chart.

   • Security clearance validation.

   • Funding Data Sheet.

   • HRO verification letters.

3. Justification for Changes: Each request must include a description of the actions necessary, along with background and rationale for changes affecting multiple BICs.

4. Point of Contact: Each TOECR request should specify a contact person with their details.

Conclusion

This Marine Corps Installations Command Policy Letter emphasizes the need for an organized and systematic approach to managing the structure and personnel within the Marine Corps. By adhering to the guidelines outlined, commands can ensure their ability to meet mission objectives efficiently.