Patch Management and IT Policies Notes

Patch Management

  • Moved from just Windows and Linux patching to a broader focus on vulnerability and patch management.
  • Includes application and container updates.

Communication and Updates

  • Team's channel link provided for users to join for updates.
  • Newsletter subscription to push updates directly, appearing as team updates rather than from individuals.
  • Tracking primarily through Teams, linked to the Dentsu page.
  • Team's channel dynamically includes real-time updates of major pushes, such as Windows Patch Tuesdays.
  • Link to archived Patch Tuesday releases provided for access to prior updates.

Patching Page Update

  • Windows patching section to be updated to reflect broader patching scope, including Linux.

Team's Channel Functionality

  • Hyperlinks in the Teams tab are functional, redirecting users to the patch Tuesday releases channel.
  • Currently, email notifications are manually pushed, but the aim is to automate them for updates posted by the security group.

User Group Identification

  • User group needing patching information identified and integrated for automatic updates.
  • Additional users can also subscribe to receive these updates.
  • A document listing included users is available in the global infrastructure patch teams area.
  • Location: Global Infrastructure Patch Teams > Documents > Communications.

Email List Management

  • Refining email lists by adding unintegrated acquisitions.
  • Working tab used to format emails for Outlook.
  • Names to be added to the list for weekly manual sending until full automation is achieved.

IT Policies and Compliance

  • Implementing a similar framework as patch management for IT policies and compliance.
  • Usable links within SharePoint will be available.
  • A table of contents will link to specific sections within the document for easy navigation.
  • The document will be read-only for external users, with permissions managed within the system.

Dentsu Global Gold and Missouriville Policy

  • Discussion on whether to present the Dentsu Global Gold and Missouriville policy as a standalone item or integrate it within the broader IT policies.
  • Concerns raised about highlighting one specific policy over others.
  • Decision to ensure consistent access to all policies via a comprehensive table of contents.

Server Build Policy

  • The server build policy is new and needs to be communicated effectively.
  • Options for communication include standalone tiles, banners, or integration within the global policy page.
  • The goal is to guide users through every step with images available in a document repository format.

Support and Questions

  • Need for a centralized point of contact for questions regarding the policies.
  • Avoiding the use of individual names as the primary point of reference.

Dentsu. Page Layout

  • Reviewing the Dentsu. page layout to determine how to best present the new information.
  • Aiming for a structure that is easy to maintain and update.
  • Considering separate tiles for each section, provided it remains manageable.
  • Manual direct links for key items to limit the need for frequent updates.
  • As long as the title remains consistent, multiple versions and modifications can be implemented.

Infrastructure Focus

  • Shifting the focus to infrastructure-level documentation.

Outward Facing Documents

  • Identifying other groups that may need outward-facing documents.
  • Database architecture documentation from Bumpreet considered more appropriate than IMS-specific content.
  • The document should be applicable to various teams, serving as global requirements and not just for specific regional teams.
  • Global level communication with Frank and Justine's work being used as its applicable to everyone.