Info Technology Exam Review

Great! Let’s go over the key topics from your lesson guide for the IT exam. I’ll break them down into sections and answer the questions to help you study.

POWERPOINT

A. How do we create a PowerPoint?

Open Microsoft PowerPoint → Click “Blank Presentation” or choose a template → Add content to the slides.

B. What is the purpose of a PowerPoint?

To present information in a visual and engaging way, often used for speeches, lessons, or meetings.

C. PowerPoint features to make it attractive (and why):

  • Themes – Gives slides a consistent design.

  • Transitions – Smoothly moves from one slide to another.

  • Animations – Adds motion to objects/text.

  • Images/Videos – Visual aids enhance understanding.

D. How do you insert a new slide?

Click “New Slide” on the Home tab or press Ctrl + M.

E. How do you delete a slide?

Right-click the slide thumbnail and select “Delete Slide.”

F. Explain “Effects”:

Visual changes applied to text, images, or objects (like fade, zoom, spin).

G. Explain “Transitions”:

The animation that happens when moving from one slide to the next.

H. Explain “Slide Show”:

A full-screen view of your presentation.

I. Explain “Placeholder”:

Pre-set areas in a slide where you can type text or insert content.

J. Explain “Theme”:

A set of design elements (colors, fonts, and effects) applied across slides.

K. Explain “Slide Layout”:

Predefined slide formats like Title Slide, Title and Content, etc.

L. Purpose of Slide Show and Slide Sorter:

  • Slide Show – View your presentation as it will appear.

  • Slide Sorter – View and rearrange slides in thumbnail form.

M. Extension for PowerPoint files:

.pptx

MS WORD

A. Features to make a flyer attractive:

  • WordArt, Pictures, Shapes, SmartArt, Text boxes, Font styles, and colors.

B. In MS Word, documents can be:

Formatted, edited, saved, printed.

C. Endnote:

A note placed at the end of the document for references or citations.

D. Footnote:

A note at the bottom of the page for additional information or references.

E. Header:

Text or graphics that appear at the top of every page.

F. Footer:

Text or graphics at the bottom of every page.

G. Superscript:

Small text placed above the normal line (e.g., X²).

H. Subscript:

Small text placed below the normal line (e.g., H₂O).

I. Cut + Shortcut:

Removes text to move it elsewhere. Shortcut: Ctrl + X

J. Copy + Shortcut:

Duplicates selected text. Shortcut: Ctrl + C

K. Paste + Shortcut:

Inserts cut/copied text. Shortcut: Ctrl + V

L. Font:

A design for text (e.g., Arial, Times New Roman).

M. Alignments:

  • Left – Aligns text to the left.

  • Center – Centers text.

  • Right – Aligns text to the right.

  • Justify – Aligns text evenly on both sides.

N. Bullet:

Symbols used to list items. Purpose: Organize information clearly.

O. Page Break (Soft, Hard):

  • Soft – Automatic break when a page is full.

  • Hard – Manual break using Ctrl + Enter.

P. Purpose of “Find”:

To search for words or phrases in a document.

Q. Find and Replace:

Finds a word and replaces it with another.

R. Purpose of:

  • I = Italic

  • B = Bold

  • U = Underline

S. Tabs on the MS Screen:

Home, Insert, Design, Layout, References, Review, View, etc.

T. Change Case / Match Case / Toggle:

  • Change Case – Alters capitalization.

  • Match Case – Finds only exact matches (e.g., “Word” ≠ “word”).

  • Toggle Case – Changes uppercase to lowercase and vice versa.

U. First step in formatting:

Select the text you want to format.

V. Default font size and style:

  • Font: Calibri

  • Size: 11
    Use Times New Roman, size 12 for formal documents like reports.

W. File extension for MS Word:

.docx

WINDOWS SCREEN PARTS (Explain Each)

A. Work Area – The main part of the window where you do your work.

B. Zoom Slider – Adjusts the zoom level.

C. Ruler – Helps with alignment and spacing.

D. Restore – Returns window to its previous size.

E. Scroll Bars (Horizontal & Vertical) – Lets you move the view up/down or left/right.

F. View Buttons – Switch between different views (Print Layout, Web Layout, etc.).

G. Quick Access Toolbar – Contains shortcuts for common commands like Save or Undo.

H. Status Bar – Shows page number, word count, etc.

I. Maximize Button – Enlarges the window to full screen.

J. Minimize Button – Hides the window in the taskbar.

K. Title Bar – Shows the name of the document and the program.

L. Insertion Point/Cursor – Indicates where text will appear.

M. Ribbon – The toolbar with tabs like Home, Insert, Design.