CI2000 HYPERLINKS

Chapter 5: Working with Styles, Themes, and Building Blocks

Overview of Hyperlinks

  • Definition of Hyperlinks: A hyperlink is a specially formatted text, phrase, or graphic which, when clicked, allows users to navigate to different locations within a document, open files, send emails, or visit web pages. They are essential for enhancing document interactivity.

  • Creation: Hyperlinks can be created in a document using the Hyperlink button found in the Links group on the Insert tab.

Steps to Add Hyperlinks to a Document

  1. Open Document: Start by opening the file IL_WD_5-1.docx from your data files and saving it with a new name IL_WD_5_EmployerFAQ. Adjust the document view by dragging the Zoom slider to 120. The document contains Frequently Asked Questions (FAQs), the JCL logo, and a preformatted sidebar, which is a text box adjacent to the main content, providing auxiliary information.

  2. Insert Hyperlink:

    • Automatic Creation: Word automatically converts email addresses or URLs typed into the document into hyperlinks. For example, if you click on "send us an email" in the first paragraph, use the Insert tab to access the Link button. This will open the Insert Hyperlink dialog box.

    • Link Location Selection: Specify the destination for the hyperlink in the dialog box. This is crucial for user navigation.

  3. Formatting of Hyperlinks: When a hyperlink is added, the text is displayed in blue and usually underlined, indicating its functionality to open a different location when clicked.

Interacting with Hyperlinks

  • Testing Hyperlinks: Before sharing the document, it is essential to test all added hyperlinks to ensure they perform as expected.

    • For example, pressing and holding CTRL while clicking a hyperlink will usually open the relevant link (like a new email addressed to a specified account).

Adding Further Hyperlinks

  • Creating Links to Existing Pages: To create a hyperlink for "Find an office near you", select this text and use the Link button to choose Existing File or Web Page from the Insert Hyperlink dialog box. Enter www.jcltalent.com as the address.

  • Editing Hyperlinks: Hyperlinks can be modified after creation. Right-clicking on a hyperlink and selecting the Edit Hyperlink option allows users to change the hyperlink's destination, text, or even add ScreenTips (descriptive text that appears when a user hovers over a hyperlink).

Sharing Documents from Word

  • Sharing Options: Word offers multiple options for sharing documents, such as:

    • Saving to OneDrive,

    • Emailing directly,

    • Presenting online for browser viewing,

    • Converting the document to an Adobe PDF or XPS file for sharing.

  • Compatibility Checks: It’s prudent to check document compatibility with previous versions of Word before sharing. This is done by navigating to File > Check for Issues > Check Compatibility.

Additional Notes

  • Emailing Documents: When emailing a document from Word, it can be sent as an attachment using the default email application. This can include different formats (Word, PDF, XPS).

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