Study Notes on New Cash Reporting Tool Implementation

Overview of New Tool

  • Introduction to the new tool replacing Truvada
    • Designed to serve as a reporting tool for cash balances
    • Information transmitted by the bank to facilitate reporting and transaction visibility

Initial Setup

  • Email Instructions
    • Participants asked if they received login instructions from Nylos
    • If not, instructions were to type their name in the chat for Emilia to assist with setup

System Login

  • Login Process
    • The system incorporates multi-factor authentication (MFA)
    • MFA has not been activated yet to facilitate training and adjust to the new system
    • Current requirement is just email and password for login

User Interface and Navigation

  • Landing Page Features
    • Primary focus on cash reports and NIDAS AI section; other modules are inaccessible
    • Users view account list and cash position as of yesterday, with no current day intraday balances
  • Reporting Features
    • Users can generate reports based on different dates (e.g., cash position as of December 31)
    • Ability to filter account visibility based on subsidiaries and account types
    • Interaction with account labels, including ABL classification

Account Management

  • Account Filtering Options
    • Users can filter accounts viewable in the application based on defined criteria
    • For instance, filtering by subsidiaries such as AccuTech
    • Options include selection based on accounts and labels defined in the system
  • User Feedback and Account Accuracy
    • The development team encourages users to report any discrepancies in account labeling to ensure accuracy

Data Exportation

  • Exporting Data to Excel
    • Users can click "export" to download data in a structured format
    • Output resembles previous reporting styles from Truvada

Cash Flow Management

  • Cash Flow Overview
    • Categorization of transactions into groups based on specific rules for forecasting
    • Daily overview includes starting balance, inflows, outflows, and pending balances
    • Checkmarks indicate data matches bank records; discrepancies may arise from account closures or missing data

Transaction Details

  • Transaction Visibility
    • Users can sort transactions by entity, such as Aquaflow
    • Users can drill down into specific transactions by clicking on items for more information
    • Information is detailed; users can see electronic receipt details in Truvada legacy style
  • Counterparty Information and AI Integration
    • The system identifies counterparties utilizing AI and notes potential matches in purple
    • Users are advised against prematurely saving counterparties until confirmed
    • Plans to integrate customer and vendor information from ERPs to enrich data quality and aid in forecasting

Temporal Milestones

  • Transition from Truvada
    • Cutoff date for Truvada is planned for mid-February
    • Users to gain acclimation to both systems prior to this transition

Beyond Basic Features

  • Additional Features of the Tool
    • Users may find value in AI-powered search capabilities for retrieving transaction data
    • Encouragement to provide feedback to the NIOS team, a startup receptive to user input for future improvements
  • Comprehensive Recommendations for Use
    • Optimal identification of cash flows necessitates comprehensive counterparty data for accuracy
    • The goal is to categorize all inflows under a unified system for operational clarity

Question and Feedback Sessions

  • Participant Queries
    • Open floor for questions throughout the session, promoting dialogue and clarification of features and functionalities
  • Closing Remarks
    • Ensured users know where to seek help and further clarification about the tool as they become more familiar with it