USAR Pamphlet 37-1 Summary

  • USAR Pamphlet 37-1: Financial Administration of the Reserve Component

Summary of Changes (Dated 7 May 2018)

  • Enterprise Emails: Updated for all correspondence.

  • O&F to GFC: Changed references from "O&F" to "GFC".

  • SRPC to RPAC: Changed references from "SRPC" to "RPAC".

  • Electronic Based Distributed Learning Courses: Added information on these courses.

  • Federal Tax Exemptions: Eliminated the requirement to notify the UPC for Soldiers claiming more than 10 federal tax exemptions.

  • HDIP Orders: Added certification requirements for Hazardous Duty Incentive Pay (HDIP) orders.

  • SDAP: Requires submission of all orders to start, recertify, or terminate Special Duty Assignment Pay (SDAP) to the UPC.

  • SDAP Entitlement: Clarified SDAP entitlement for Soldiers mobilized or on Temporary Duty (TDY) in excess of 90 days and not performing special duties.

  • Deceased Soldiers' Accounts: Updated information for handling accounts of deceased Soldiers.

  • LES History Request: Updated information for requesting Leave and Earnings Statement (LES) history.

  • Housing Master Data: Added “Housing Master” data to appendix G.

  • Thrift Savings Plan (TSP): Added Thrift Savings Plan, Roth Plan, and Contribution Totals to appendix H.

  • Tricare Select Reserve Dental Plan: Added data on the Tricare Select Reserve Dental Plan to appendix I.

  • BAH DEP Codes: Added Basic Allowance for Housing (BAH) DEP codes to appendix I.

  • ARIMS Record Numbers: Updated Army Records Information Management System (ARIMS) record numbers for items in appendix K.

  • Loan Repayment Programs: Student Loan Repayment Program (SLRP) and Health Professional Loan Repayment Program (HPLRP) procedures are deleted, now available at the Reserve Pay Supplemental Guidance website.

  • Personnel/Pay Mismatch Report: Added new Appendix L with requirements to validate the Personnel/Pay Mismatch Report monthly.

  • ADARS/RADARS Transactions: Requires a second-party review of Automated Drill Attendance Reporting System (ADARS) / Reserve Active Duty Automated Reporting System (RADARS) transactions prior to assigning a transmittal letter.

  • Family Separation Allowance: Updated procedures for Family Separation Allowance for custodial parents.

  • Direct Deposit Waivers: References to Direct Deposit waivers deleted.

  • Lump Sum Payments: Specifies that lump sum payments may be collected in full against outstanding debts for military pay.

  • TSP Contributions: Specifies that Thrift Savings Plan (TSP) contributions may be reduced to allow collection of debts.

  • BAH Guidance: Updated Basic Allowance for Housing (BAH) guidance to incorporate creating DA Form 5960 in the RLAS RM module.

  • Tax Withholding: Clarifies the difference between calculating additional federal tax withholding and state tax withholding.

  • ARIMS File Numbers: Changed ARIMS file numbers and disposition.

  • Personnel / Pay Mismatches: Adds new procedures for reconciling personnel / pay mismatches.

Chapter 1: General

Section I: Introduction

  • 1-1. Purpose:

    • Provides guidance for unit pay administrators (UPAs) and unit commanders on automation and documentation used for Soldier pay and administration of pay accounts.

    • Pay accounts reside in the Defense Joint Military Pay System - RC (DJMS-RC).

    • DFAS-IN maintains DJMS-RC.

  • 1-2. References:

    • Required and related publications, prescribed and referenced forms are in appendix A.

    • USAR forms are available on the USARC SharePoint Publications website.

    • Information requested by the forms is exempt from AR 335-15; a requirement control symbol (RCS) is not required.

    • Use name and SSN as shown on the current UH022-2405 MMPA for the Soldier.

  • 1-3. Explanation of Abbreviations and Terms:

    • Explanations are in the glossary.

  • 1-4. Policies:

    • Policy related to USAR pay is in DoD 7000.14-R, Financial Management Regulation (DODFMR), Volume 7A and the Joint Travel Regulation (JTR).

Section II: Background

  • 1-5. "Drilling Reservists":

    • The Reserve Component (RC) is one component of the United States Army; the other is the Active Component (AC).

    • The USAR and the Army National Guard (ARNG) make up the RC.

    • Primary focus is on USAR Soldiers assigned to Troop Program Units (TPUs).

  • 1-6. Reserve Training Types:

    • TPU training consists of Inactive Duty Training (IDT) and Active Duty (AD) training.

    • USAR refers to unit IDT as a Battle Assembly (BA); BAs must be a minimum of 4 hours long.

    • Soldiers may perform a maximum of two BAs on the same day (BA 2).

    • Most units perform a BA 4 each month (BA 2 on Saturday and BA 2 on Sunday).

    • Soldiers receive 1 day of basic pay (BP) for each BA they perform.

    • Active duty performed as a unit is known as unit Annual Training (AT); units normally perform 2 weeks of AT each year.

  • 1-7. Defense Joint Military Pay System-Reserve Component (DJMS-RC):

    • DFAS disburses all payments for IDT and active duty.

    • DJMS-RC is the database application DFAS uses to administer USAR pay; it consists of pay records, known as master military pay accounts (MMPAs), for each Soldier.

    • Pay data flows from sources into the USAR Pay Centers (UPCs) and DFAS for conversion to computer transactions that update the MMPAs and DJMS-RC.

    • DJMS-RC updates occur daily, but only eight of these updates create payments (