Workday Student Meeting pt3

Introduction to Registration in Workday

• Workday uses the term "course registration" instead of "scheduling".

• Various references to registration are found throughout the system.

Registration Methods in Workday

For Advisers

• Advisers have different methods for registering students:

  • From Academic Plan:

    • Access is available to most advisers.

    • Allows registration when the student's appointment opens.

    • Involves selecting sections from the academic plan for the student.

    • Notes:

      • Only the primary plan can initiate registration;

      • No overrides are permitted while registering.

      • Registration can only occur when the student's appointment is open.

  • Mass Register Students:

    • Used to add an additional class for a student already enrolled in courses.

    • This task can apply the necessary overrides when needed.

    • Access is granted selectively based on adviser roles and configurations.

  • Caution on Restricted Tasks:

    • Some tasks should not be used by advisers due to security access constraints.

    • Avoid using tasks that have potential financial implications.

For Students

• Students can register in Workday in two distinct ways:

  • From Academic Plan:

    • Similar to advisers but with slight differences.

  • Saved Schedule:

    • Recommended as the preferred method for registration for its efficiency.

    • Can quickly register multiple classes at once.

  • Register from Course Listings:

    • Unique to students, enabling them to register directly from the course offerings.

Finding Course Offerings

• Advisers utilize specific reports in Workday for viewing course offerings for upcoming terms:

  • Find Sections - LSU AM/Online:

    • Differentiate reports for online versus main campus courses.

  • Fine Course Section Definitions:

    • Provides additional detailed information about course offerings.

  • Find Course Offerings:

    • Less useful compared to find course sections.

Using the Reports

• Reports involve prompt entries to narrow down course offerings based on dates.

• Advisers and students can filter courses available based on interests or criteria:

  • Use facet filters for detailed searches (e.g., by calendar, subject).

  • Ability to save searches for repetitive tasks and efficiency.

Registration Process

Student Registration

• Students can add classes from course sections:

  • They need to troubleshoot any issues listed when attempting to register.

  • Can build and maintain multiple saved schedules for various terms.

Adviser Registration

• Advisers can assist students in adding courses:

  • Ability to lift holds on student accounts where applicable.

  • Advisers can view students' past and current saved schedules.

Credit Hour and Duplicate Course Issues

• Alerts are generated for duplicate registrations or credit hour infringements:

  • Advisers must manage these issues appropriately by either removing or adjusting classes in the student's record.

Conclusion

• Understanding the different options for registration in Workday is critical for both advisers and students.

• Both parties have tools and methods tailored to their roles to ensure effective course registration.