Option C Ballot Procedures and Building Safety Meeting Notes

Survey Posting: Abby has posted the survey link, and the speaker plans to post it as well to ensure visibility.
Option C Requirements: * For Option C to be a viable choice, every individual's name must be explicitly listed on the ballot. * The ballot must account for a person's specific shift, specifically the AM group and the PM group.
Eligibility for Option C: * The option applies strictly to Teachers and Paraprofessionals (Paras). * It does not apply to Related Services. * Regarding the Speech department, the transcript notes that "Speech also has failed."
Provisions for New Staff: Personnel starting in September will be given Option C as an option when they begin their tenure.
Documentation Mandate: All selections and names for the ballot must be submitted in writing. Verbal requests are not accepted. This strictness is due to the fact that once names are on the ballot, staff members are held to it for the specific mandate.

Chapter Leader Meeting: Information regarding the voting process was obtained from a chapter leader meeting held yesterday afternoon.
Election Buddy Platform: The administration is currently vetting all information and names to prepare for deployment on the Election Buddy platform. The target date for launch is likely this coming Monday.
Vetting Process: The list of eligible voters is being vetted as submissions come in.
Information Session: An information session was scheduled for 12:00 PM on Google Meet for individuals who need clarification on the options or the process.
Response Rate: As of the meeting time, approximately $57\%$ of the relevant staff had responded.

Inspection Schedule: Maintenance/Safety inspectors are scheduled to come into the building on Monday the 15th.
Portable AC Units: The school currently has two portable AC units that were received previously.
Climate Assessment: The goal of the visit is to identify any rooms that are "unusually hot" and may require the portable AC units. The speaker noted that unexpected heat waves, such as the $95$ -degree weather in May, have made this a priority.
Building Access: The speaker confirmed they will be in the building tomorrow from $7:00$ AM until approximately $2:00$ PM to assist with room checks if maintenance arrives.

Technical Roles: Sophie is currently sharing her screen/presenting for the meeting.
Email Discrepancies: There was a discussion regarding Mr. Lipton and his access. It is suspected he may be using an email address ending in u f dot org.
Upcoming Meetings: * Mr. Lipton was mentioned in conjunction with a $1:00$ PM meeting. * Sandy has a separate commitment scheduled for $1:00$ PM. * The group originally included Lipton and Hippolyte as part of a specific team or designation.
Status of Adam: Adam is out today, but the speaker has already communicated with him.
Option C Awareness: Jessica, Tessa, and Eric were identified as having a full understanding of what Option C entails for the OPW for Monday.

Question regarding September hires: A query was raised to clarify if new staff starting in September would have Option C as an option. * Response: Yes, they will receive that option when they start.
Question regarding Related Services/Speech: A question was asked to confirm that the ballot options do not apply to related service or speech staff. * Response: The speaker confirmed it does not apply to related services and noted that "Speech also has failed."
Inquiry on Facility Assistance: Discussion occurred regarding who would be present tomorrow to identify hot rooms. * Response: The speaker will be present from $7:00$ to $2:00$ to facilitate.