CEA2417-4-TenderDocs-001-fs-tm

Tender Documents Overview

  • CEA2417 Course

  • TAFE Queensland

  • Lecturer: Fred Sprong

  • Tutor: Don Robertson

  • RTO NO. 0275

  • CRICOS PROVIDER NO. 03020E

Purpose of Tender Documents

  • This session examines tender documents from the Consulting Engineer's perspective for a Client.

  • Focus on components enabling tenderers to develop pricing on a re-measurable basis.

Components of Tender Documents

Essential Sections

  1. Drawings

    • Detailed enough to allow pricing and construction if contracted.

  2. Specifications

    • Covers all relevant work sections, typically separate from the tender document.

General Information and Instructions

  1. General Information

    • Description of works, site location, access information, list of drawings.

    • Instructions for completing forms, alterations, and submission of tenders.

  2. Tender Conditions

    • Validity, sufficiency, errors and omissions, covering letters, taxes, disclaimers.

Additional Document Requirements

  1. Form of Tender

  2. Detailed Scope of Work

  3. Bill of Quantities

  4. Schedule of Dayworks Rates

  5. Appendix of Key Information

  6. Alterations by Tenderer

  7. Certificate of Site Inspection

  8. Commercial Documents

  • General and special conditions of contract.

Detailed Instructions to Tenderers

  • General description of works, site location, access methods, and instructions.

Tender Conditions Breakdown

  • Tender Validity: Tender must remain open for Client acceptance.

  • Sufficiency of Tender: Prices must be inclusive of all work; omissions deemed included elsewhere.

  • Errors and Omissions: Tenderers must verify document completeness; corrections made to pricing errors.

  • Supplementary Notices: For discrepancies, clarify with the Engineer before submission.

  • Covering Letters & Taxes: Clarifies the precedence of prices over letters and includes all taxes.

  • Disclaimers: No reimbursement for tender preparation costs or reasons for refusal.

Form of Tender Documentation

  • A formal offer to undertake work indicated by Client.

  • Must state conformity to specifications and conditions of contract.

Certificate of Site Inspection

  • Certifies that the tenderer has inspected the site and understands work requirements.

  • Must be signed by both the tenderer and the Engineer/Client’s representative.

Bill of Quantities

  • A detailed list of items arranged and quantified for a construction project.

  • Standardizes format includes:

    • Item Number

    • Item Description

    • Quantity

    • Unit

    • Rate

    • Total Amount

Schedule of Dayworks Rates

  • Used for payment calculations for work without predetermined rates.

  • Must address the quality and standards as per specifications.

Appendix of Key Information

  • Overview of relevant conditions including:

    • Bond amounts

    • Commencement and completion timelines

    • Maintenance periods

    • Penalties and retention rates

Alterations by Tenderer

  • Document outlines any requested changes to tender conditions or specifications.

  • Must be included in a specified format or acknowledged in a covering letter.

Commercial Documents

  • Typically includes General Conditions of Contract following standards like AS4000, covering:

    • Design responsibility

    • Risk sharing

    • Quality control procedures

    • Use of subcontractors

    • Payment terms

Unique Features of AS 4000

  1. No Time Bars

    • Failure to comply with notices does not invalidate claims.

  2. Apportionment of Delays

    • Qualifying and non-qualifying delays managed differently.

  3. Latent Conditions

    • Deemed variation for unanticipated site conditions.

  4. Default Dispute Resolution

    • Arbitration used as primary method.

  5. Deemed EOT Approvals

    • Silence from the superintendent after 28 days results in automatic approval.

Amendments to AS 4000

  • Often modified to address legislative changes and risk profiles.

  • Common amendments include increasing liability or modifying approval processes.

Conclusion

  • Understanding these templates and documents is essential for effective tender submissions and project management.