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Chapter 10
ePublishing software is used to create an ePublication to display a school’s yearly magazine.
(a) Describe the characteristics of an ePublication.
Allows multimedia to be embedded in the pages
Allows auto change of pages
It is digital so can be used in other documents
Sections can be linked internally/externally
Readers can interact with the ePublication
Can be used by many users simultaneously
More up-to-date than physical magazines
(b) The ePublishing software is subject to software copyright legislation. Give two methods that could be used to prevent software copyright legislation being broken.
1 Users type in a unique licence key/serial number/authorisation key
2 Users install DRM (parts of the code which stop you from copying it)
—> Use of licence agreements
—> Running the software with a dongle/CD/Pendrive attached
—> Getting permission from the owner
The newsletter is to be saved as a PDF and sent as an email attachment to parents. Describe two benefits of saving the newsletter as a PDF
1 Retains the format of the original newsletter
2 Takes up less storage space
—> Independent of hardware and software
Describe the features that the students must include to make the newsletter appeal to the parents.
Interesting / engaging content
Use of longer sentences / not using slang / emoticons
Use of some technical language
More text than pictures
Balanced use of white space and content
Clear readable fonts
Formal layout
Balance of size between headings and text
Contrasting colours
Use suitable images
More real images than cartoons
A school secretary is composing an email. She will send the email to a teacher and will copy the headteacher into the message. She can either copy the headteacher in as cc or bcc.
Describe what is meant by cc and bcc.
cc
Cc stands for carbon copy
The Headteacher would receive a copy of the message with the teacher knowing
All recipients would know who is on the cc list and where it was from
bcc
Bcc stands for blind carbon copy
The Headteacher would receive a copy of the message without the teacher knowing
All recipients on bcc would only know where it was from to and the cc list
A teacher is considering setting up either a forum or a blog for his class to help his students with their studies. Describe the benefits of using a forum rather than a blog
In forum posts are in chronological order therefore it makes it easier to find replies / data
In forums easier for students to start new topics / sub-topics / forums / ask questions/give answers
Topics / sub-topics cannot be created in a blog by the student
Forums are moderated by an administrator
Forums are checked before they are published
In forums students generate the content rather than leaving messages on a named topic
Many students develop the direction of the forum rather than one person
In forums everyone can contribute / In blogs only the content creator writes the blog whereas the readers / followers can comment on a blog
A forum would allow private messaging as well as to all the group
Young people use the internet for research and communication. Search engines can be used to research information on the internet.
Describe three benefits of using a search engine to find information.
Fast to find the information needed
More relevant websites are at the top of the list
The amount of information found is reduced making it easier to find relevant information
People can watch a movie either by streaming or from a Blu-ray disc.
Give two advantages of watching the movie by streaming rather than from a Blu-ray disc
Cheaper than buying the Blu-ray player
Streaming works on different internet connected devices
—>Streaming uses a simpler interface
A village is built next to a river. During heavy rain the river floods and endangers the people living in the village. If the river is in danger of flooding, an email is sent to all members of the village.
(a) Explain why an email group is used when contacting the villagers.
The sender only needs to type in the name of the group
Saves time rather than typing out all the email addresses
Less likely that an email address is omitted
The sender does not have to remember individual email addresses
Less likely to send the same email twice to one villager
Less likely to send emails to the wrong people
The use of email has replaced many forms of communication. Describe the constraints that you need to consider when writing and sending an email.
Abide by the laws within the country that affect the general use of emails
Use acceptable language
Abide by copyright
Follow local guidelines set by an employer/schools
Use appropriate security
Follow netiquette
Respect other people/s/own privacy
Be aware of the need for password protection
Be aware that email accounts can be Illegally accessed
The use of social networking is a part of modern living.
(a) Define the term social networking.
Dedicated website/app/platforms
It interacts with other users
Can be used to find people with similar interests
(b) Describe the benefits of using social networking.
Communicating with friends and colleagues all over the world
Promotes collaboration and teamwork
Instant communication
Easy to find other people with common interests
Allows the exchange of content or documents
Allows people to share best practice/knowledge/skills
It can help in community projects
Gives up to date information
Can give more confidence to some people who may be shy//develop social skills
As it is seen by a lot of people helps advertising
Easier for online buying and selling//market products
Can be used more easily for analytics and market research
It can promote talent quickly, musicians
Make/socialise with new friends
A school is planning to change the way it reports back to parents about their child’s academic progress. They plan to produce a mail merged document and then email this to parents. They have created a spreadsheet which shows the pupil’s name, target, attainment and effort levels for Maths and the Science subjects. Part of the spreadsheet is shown
(a) Design a suitable document layout to display the information of one pupil. The name of the pupil must be clearly shown separated from the rest of the data. It must have appropriate spacing. Do not include the pupil’s data.
Six from:
Name is clearly shown at the top of the data
Name must be on a line on its own
Information fills the report – Is there a large space at the bottom or side; use professional judgement
Suitable title at the top of the page above the name – title must relate academic progress/report
Must be a mail merge template or a document, a letter
The exact wording must be used for the following
Target level
All four subjects: Maths, Biology, Chemistry and Physics
Attainment and Effort
The attainment levels range from 1 to 9 and the effort levels range from 1 to 3. Before teachers are allowed to enter data, the spreadsheet needs to be tested.
Write down examples of extreme data to test the attainment field and one example of abnormal data to test the effort field.
Attainment – extreme data : 1 or 9
Effort – abnormal data : less than 1/greater than 3/decimal number/symbol/text
Describe the advantages of using a mail merge for this document
Faster than editing each individual letter
Fewer errors than retyping the data
More consistency in the reports
Error checking only needs to be carried out once on the data and the template
Reduces the time taken to type out all the reports separately
(d) When the mail merge is created, a special field containing the date needs to be added. This date will change automatically each time the merged document is sent or printed. Explain how the date field can be added
Click on place where date is to be added
Click on Insert field
Click on Quick Parts then Field
Click on Date
Select the format
Tick update automatically/automated date
Click OK