Domain 1 - Intermediate Acquisition MCQs

1. Why is it important to document the selection, appraisal, and acquisition process?

  • To create more attractive finding aids

  • To provide transparency, legal clarity, and institutional accountability

  • To reduce donor negotiation time

  • To simplify the digitization process

2. What is the archivist's primary role in implementing a records retention policy?

  • Editing policies for readability

  • Delegating access permissions to researchers

  • Managing and enforcing disposition schedules and authorities

  • Replacing outdated formats with PDFs

3. Taking intellectual and physical custody of assets involves:

  • Verifying the appraisal checklist only

  • Sending materials to offsite storage

  • Formally accessioning and securing control over materials

  • Copying the contents to a shared drive

4. What is a key benefit of cooperative acquisition strategies between institutions?

  • They reduce copyright obligations

  • They help avoid collecting redundancies and fill coverage gaps

  • They allow unrestricted access to shared materials

  • They make appraisal unnecessary

5. Before determining archive needs, the archivist should:

  • Consult with legal counsel only

  • Analyze current donor contributions

  • Check funding availability

  • Align needs with the institution’s collection strategy

6. What must be ensured when importing digital assets into a content management system?

  • That the files are under 10 MB

  • That public access settings are disabled

  • That appropriate metadata and file integrity are preserved

  • That donors have signed off on item-level indexing

7. Why is it important to capture metadata at the time of acquisition?

  • To retain contextual and technical information while the material is still fresh

  • To meet grant deadlines

  • To enhance SEO for the website

  • To replace physical labeling

8. What is essential when interpreting a deed of gift during a negotiation?

  • Assigning Library of Congress subject headings

  • Requesting unrestricted rights to monetize the collection

  • Clearly explaining intellectual property terms and access conditions to the donor

  • Limiting the deed to a single page

9. When negotiating a purchase of a collection, the archivist should:

  • Require the donor to include a complete inventory

  • Offer digitization services as part of the deal

  • Ensure all terms of sale, ownership, and access are legally documented

  • Focus primarily on aesthetic or exhibition value