Comprehensive Intern Guide for Ohio Trip and Presentation Requirements

Ohio Internship Trip Logistics and Coordination

• Flight and Itinerary Details:

  • Flight details are currently being finalized. Karen is communicating with Eric Wilson regarding these arrangements.
  • Dates for the intern trip are confirmed for the week of the $20^{th}$.
  • The itinerary is pending receipt from the business side, with expectations for solidification within the current day.
  • Interns are expected to be on the same flight to ensure coordination.

• Key Personnel for the Ohio Trip:

  • Jen: Confirmed to be on the flight with the interns.
  • Eric Wilson: Member of the Internal Audit department. He will be present in Ohio, though his specific flight details may differ from those of the interns. He is noted for his public speaking expertise and is a resource for project presentation advice.
  • Emmanuel: Will be present for the first half of the trip week.
  • Mike: Will switch with Emmanuel to provide coverage for the second half of the week. His schedule is adjusted because his oldest daughter is transitioning into college.
  • Local Ohio Contacts: Brett and Keith are specifically named as personnel in the Land Administration department in Ohio. They are described as "down to earth" and highly approachable for the visiting interns.

• Coordination and Support Systems:

  • Buddy System: Karen is implementing a buddy system to sync interns with local staff to ensure everyone is accounted for and supported during the trip.
  • Communication Channels: Interns may contact Karen directly via Microsoft Teams for clarifying questions regarding logistics.

Safety Equipment and Gear Requirements

• Flame Resistant (FR) Gear:

  • Specific FR outfits will be provided by the company for the trip.
  • The primary purpose for this gear is to allow interns access to the roof of the facility, which was a point of restriction during the previous year's internship due to a lack of provided equipment.

• Footwear Requirements:

  • Interns are strongly recommended to bring their own steel-toed boots if they possess them from previous years.
  • While the company provides FR clothing, they do not typically provide the necessary safety shoes/boots.

Intern Presentations and Professional Development

• Important Dates: Intern presentations are scheduled for July $30^{th}$.

• Evaluation and Training Resources:

  • Rubric: Karen is currently developing a formal rubric for the presentations.
  • Presentation Training: Upcoming training sessions will cover the basics of presentation structure and how to effectively set up an intern project.
  • Expert Assistance: Eric Wilson is identified as an exceptional resource for writing and public speaking. He recently won an award for his skills in these areas despite his primary role in internal audit.
  • Internal Support: Amy, located on the same floor as the HR/Admin staff, is another point of contact for presentation tips.

Program History and Strategic HR Planning

• Program Restructuring:

  • The current intern program is being rebuilt from the "ground up."
  • The program was last active in $2019$, after which there was a significant gap in activity.
  • Due to a lack of documentation from the previous program coordinator, the current staff is documenting all processes as they go, leading to slight delays in the distribution of materials.

• Strategic HR Presence:

  • The decision for Mike and Emmanuel to attend the July trip instead of other HR leaders (like the speaker) is a strategic choice related to "Open Enrollment."
  • Open Enrollment occurs in November, at which time Karen and the speaker will travel to Ohio.
  • This ensures a corporate HR presence at the Ohio location approximately every $6$ months, maintaining consistent visibility and support for that office.

Questions and Discussion

• Q: Do we know when we will be getting those flight details?

  • A: Karen is working with Eric Wilson and trying to get solidified dates from the business unit. She is pending an itinerary today and will notify interns once the flights are booked.

• Q: Will anyone from my specific department (Land Admin) be there?

  • A: Yes, Brett and Keith are in the Land Admin department in Ohio and will be available to interact with the interns.

• Q: Do I need to bring steel boots?

  • A: It is recommended. While FR outfits are provided, footwear often is not. Bringing them ensures you can participate in all activities, such as going onto the roof.

• Q: Is there a rubric or specific training for the July 30th intern presentations?

  • A: Yes, Karen is finalizing a rubric and setting up training focused on presentation basics and project setup. Eric Wilson is also a recommended resource for public speaking advice.