Regulations on Student Status Management for International Undergraduates of Wenzhou University (Revised in 2022)

Title: Regulations on Student Status Management and Related Administrative Policies at Wenzhou University

C1 General Principles

Wenzhou University has established regulations to manage student status for international undergraduates, in compliance with multiple legal frameworks including:

  • Education Law of the People's Republic of China

  • Higher Education Law of the People's Republic of China

  • Regulations on the Administration of Students in Ordinary Colleges and Universities by the Ministry of Education

  • Regulations on the Enrollment and Cultivation of International Students
    The goals of the regulations include promoting holistic development in various domains such as moral grounding, intellect, physical ability, aesthetic sensibility, and work skills.

C3 Admission and Registration

Tuition Payment and Registration Requirements

  • All international students except freshmen must pay tuition for the current academic year at the beginning of the fall semester each year.

  • Students are required to check in at their major college at the beginning of each semester, providing proof of tuition payment and their student ID.

  • Failure to check-in without requesting leave will result in an absence being recorded. A student absent for over two weeks will not be allowed to register for the new semester.

Assessment and Achievement Records

  • If students disagree with their course results, they must submit a written request for verification to the course-offering college within one week following the announcement of results from the previous semester.

  • Students who fail assessments in a semester may apply for a make-up examination at the beginning of the next semester.

  • Failure in a course:

    • The make-up test can result in a maximum grade of 60.

    • If subsequent failure occurs, the student must retake the course the following year (except for practical courses).

    • Absent for fewer than 3 days: decision made by the college counselor.

    • Absent for 3 to fewer than 7 days: decision made by the Dean of the major college.

  • Report the absences to Overseas Students Education & Services and the university registrar for record keeping.

  • Students absent with permission for more than one-third of the teaching hours, or unexcused absence exceeding one-fourth, cannot participate in the course assessment and must retake the course.

C4 Leave Application

  • Accumulated absence exceeding one-third of total teaching hours in a semester results in a disqualification from final examinations or tests, possibly leading to suspension from the university.

C5 Major Transfer and School Transfer

Transfer Policies

  • Major transfers are only permitted once within the first week of the third semester.

  • Students are allowed a single trial learning week where they may apply to return to their original major.

Restrictions on Transfers

Students falling under any of the following categories are not permitted to transfer majors:

  1. Those who require a specific orientation or have been entrusted (except by agreement with the entrusting party).

  2. Students suspended or in retention of student status or admission qualification.

  3. Those required to be withdrawn from school.

  4. Students lacking a valid reason.

  5. Individuals who do not pay tuition on time.

C6 Suspension and Resumption

Suspension Criteria

Students must be suspended and retained their student status if they fit into any of the categories below:

  1. Diagnosed for treatment or recuperation accounting for one-third of total school hours.

  2. Requesting leave exceeding one-third of total school hours.

  3. Non-payment of tuition within prescribed time limits.

  4. Request for suspension or deemed necessary for suspension.

  5. Required return to home country due to national obligations (e.g., military service), providing proof confirmed by their major college and Overseas Students Education & Services.

Suspension Period

  • The minimum suspension period is one year.

  • Students can apply for suspension consecutively or in separate instances, but the total duration may not exceed the maximum limit of 6 years.

Handling of Suspension

  • Students under suspension must complete the suspension procedure and are not entitled to student rights during this period.

  • Students suspended due to illness must be discharged from school.

C7 Academic Early Warning, Downgrade, and Withdrawal

Academic Warning

  • Students who fail to pass make-up examinations or retaken assessments in four or more courses in a semester or accumulate over eight course failures in an academic year will receive an academic warning.

Withdrawal Criteria

Criteria for withdrawal include:

  1. Failing to meet the academic achievements required in the program and not applying for an extension.

  2. Missing deadlines to reapply for readmission after suspension.

  3. Diagnosed with an inability to study due to illness or disability.

  4. Missed two consecutive weeks of classes without approval.

  5. Failure to register on time.

  6. Accumulating eight or more course failures, or receiving academic warnings more than three times (includes three).

  7. Studying with overdue insurance.

  8. Requesting withdrawal from the institution.

Processing Withdrawals

  • Upon notification of withdrawal, students must handle their visa (including leaving the country or invalidating visas) within 14 days of the decision to withdraw.

C8 Graduation, Completion, and Incompletion

Certificate of Completion

Students may be considered as having completed their program and be issued a certificate if they meet one of the following conditions:

  1. Failing to achieve graduation requirements in the standard academic period without applying for extension, earning no more than 12 credits (excluding graduation design).

  2. Non-completion of graduation design (thesis).

  3. Non-participation or unsuccessful completion of required professional internships.

Regulations for Handling International Student Disciplinary Offences (Revised in 2020)

Disciplinary Actions

The types of disciplinary actions are categorized into:

  1. Warning

  2. Severe Warning

  3. Demerit

  4. Probation

  5. Expulsion

Severe Actions

More severe actions apply to those who:

  1. Misrepresent facts with a negative attitude.

  2. Deliberately mislead investigations.

  3. Threaten or retaliate against informants or witnesses.

  4. Have prior punitive experiences at the university.

  5. Commit multiple disciplinary offences.

  6. Engage in joint crimes with external individuals.

  7. Take leadership roles in collective offences.

  8. Fail to repay or compensate for theft.

Punishment Duration

  • A warning or severe warning lasts 6 months.

  • A demerit lasts 10 months, and probation lasts 12 months.

Probationary Status

  • If students on probation do not further violate regulations, the punitive action may be revoked once probation ends; otherwise, further actions will depend on the situation.

C2 Disciplinary Offences and Punitive Actions

Violations of Basic Principles

These include:

  • Organizing or inciting disturbances.

  • Threatening national security or social order.

  • Participating in illegal assemblies or organizations.

  • Bringing harmful materials onto campus.

  • Disturbing social order through religious activities.

Hefty Penalties for Drug-Related Offences

  • Any involvement in drug abuse or distribution results in expulsion from the university.

Attendance Violations

For educational-related offences, punitive measures are as follows:

  • Missing 10-19 credit hours or unauthorized absence for up to 3 days leads to a warning.

  • Missing 20-29 credit hours or unauthorized absence for over 3 days but less than 5 days leads to a severe warning.

  • Missing 30 credit hours or more or absence for over 5 days results in expulsion.

Examination Cheating Regulations

Cheating during exams can result in varied punitive actions from warning to expulsion, depending on the severity.

  • Examples: Whispering, copying, unauthorized materials, failing to adhere to exam protocols, etc.

  • Serious cheating can invalidate test scores or lead to cancellation of degrees.

Measures for Leave Management of International Students

Leave Application Process

Students must apply for leave in advance, including:

  • A written application signed by the student, outlining leave specifics (dates, reason, destination, and contacts during leave).

  • Attach any necessary supporting documentation (e.g., medical certification).

Approval Procedures

  • Leave longer than two but less than three days requires approval by the instructor and college specialist, report to the Student Affairs Office.

  • Leave longer than three but less than seven days requires further procedures following college leadership approval.

  • Leave longer than seven days requires comprehensive approval involving all college authorities and reporting to Overseas Students Education & Services.

Absence Policies

  • Students must personally apply for leave unless under special circumstances. - Failing to report to class without permission results in being marked as absent. - Students must complete return formalities within one working day after the leave period ends. - Unauthorized absence or unapproved leave requests are also considered absenteeism.

Exit and Entry Administration Law of the People's Republic of China

General Provisions

This law governs the exit and entry regulations for both domestic citizens and foreigners, including stay and residence.

  • The Ministry of Public Security and the Ministry of Foreign Affairs handle exit/entry affairs.

Entry and Exit Conditions for Foreigners

Visas fall into multiple categories (diplomatic, courtesy, official, ordinary).

  • Certain conditions warrant visa denial or entry refusal, such as health risks or criminal history.

Stay Regulations

Foreigners must apply for residence permits within 30 days after entry if required.

  • Work permits and residence permits are mandatory for foreigners working in China.

Repatriation Policies

  • Defined circumstances warrant immediate repatriation (criminal issues, civil cases).

  • Administrative penalties for violations can include fines of RMB 500 per day with a maximum total fine of RMB 10,000.

International Student Scholarship Evaluation Rules (Updated in June 2023)

Scholarship Requirements

To qualify for scholarship review, students must:

  1. Meet specified basic requirements.

  2. Not possess outstanding dues (tuition or housing).

  3. Have less than 10 hours of accumulated absences during the review period.

  • Assessments utilize a comprehensive evaluation model based on various metrics including moral character and behavior, academic performance, language proficiency, and overall abilities.

Scoring Criteria

  • Average GPA calculation: ext{Average GPA} = rac{ ext{sum of GPAs}}{ ext{sum of credits}} = rac{ ext{sum of (course grades} imes ext{earned course credits)}}{ ext{sum of course credits}}

  • Passing HSK levels increases the scoring, with specific additional points awarded as follows:

    • HSK Level 3: +2 points

    • HSK Level 4: +6 points

    • HSK Level 5: +8 points

    • HSK Level 6: +10 points

  • Only the highest score from the HSK levels will count, and only one additional point is given for the same level during the academic period.