workshop sync 5/7 Meeting Notes

Document Design Feedback

  • Overall Design Preference: Preference for the second page's design due to its readability as a document.

  • Text Density: Need to reduce text density to make it more accessible.

  • Eye Attraction: Focus on attracting the reader's eye to specific areas.

  • Core Design Retention: Stick with the core design while improving information presentation.

Course-Based Opportunities

  • Bubble Design: The bubble design is effective for highlighting three key areas.

  • Preamble Requirement: Add a preamble to introduce the three course-based projects.

  • Project Context: Trouble and Co offers programs like summer intensives and virtual workshops throughout the year.

  • Support Opportunities: Seeking support to guide students in project development.

  • Student Projects: Students often create digital storytelling tools on issues like climate change, gentrification, and food deserts.

  • Skill Refinement: Opportunities help students practice and refine skills.

Design Preferences

  • Color Scheme: Approval of the blue and orange color scheme.

  • Short-Term vs. One-Time: The top bucket design clearly articulates the difference between short-term and one-time opportunities.

Feedback Loop

  • Feedback Appreciation: Appreciation for having time for feedback.

  • Feedback Invitation: Offer additional feedback if needed.

Document Length

  • Page Count: Awareness of Chantel's version being five pages long.

  • Content Density: The last page's content could be condensed to a third of a page.

  • Page Limit: Desire to keep the document within the original four-page limit.

Task Prioritization and Time Management

  • Call Schedule: Acknowledgment of another call at 30 minutes.

  • Support Availability: Austin may stay to guide on prioritization and problem-solving.

  • Asynchronous Feedback: Time for asynchronous feedback.

Action Items

  • Outstanding Tasks: Addressing outstanding tasks.

  • Priority Focus: Saint Louis funder list.

Saint Louis Funder List

  • Progress Update: Initial catch-up on contacts; dedicating time today and tomorrow to the funder list.

  • Contact Tracking: Didn't keep count of contacts made.

  • Contact Prioritization: Prioritizing and switching out contacts.

  • Progress Review: Request for an in-progress version by the end of the day tomorrow.

Stripe Cloud Clients

  • Contact Mix: A mix of clients already in contact and some not to contact.

  • Preemptive Stripping: Awareness of preemptively stripped-out clients.

Girls Who Write

  • Workshop Introduction: Scheduled meeting for an introduction to workshops, Trouble.

  • Preparation Plan: Plan to prep, research, and refresh knowledge before the meeting.

Girls Who Write - Approach

  • Introductory Call: Focus on storytelling and using GIS as a storytelling tool.

  • Story Maps: Discuss how students have used story maps as a platform.

  • Additional Topics: Offer additional topics for storytelling and data integration.

  • Program Understanding: Prepare questions about their programs to understand integration opportunities.

  • Multiple Meetings: Awareness of two scheduled meetings, with one possibly canceled.

Corporate Sponsorship

  • Document Importance: The corporate sponsorship document is a helpful tool for seeking donations.

  • Fast Forward Connections: Useful for engaging with contacts met through Fast Forward.

Outreach Metrics

  • Quantification: Need to quantify outreach to track progress against goals.

  • Email Tracking: Updating the client source tracker with emails sent and feedback received.

  • Saint Louis Focus: Prioritize completing Saint Louis outreach by the end of the week.

  • Deprioritization: Mark deprioritized prospects as such.

Outreach Challenges

  • Time Consumption: Outreach is time and energy-consuming due to other projects and meetings.

  • Role Evolution: Original workshop focus has evolved into other projects.

  • Inefficient Meetings: Participating in meetings not directly related to focused work.

Communication Strategy Adjustments

  • Over-Communication: Over-communicate project priorities and time constraints.

  • Boundary Setting: Set boundaries and expectations around what can be accomplished.

Potential Clients and Follow-Ups

  • Catch-Up Time: Catching up on work due to unforeseen circumstances.

Campus Compact Outreach

  • Meeting Outcome: Positive meeting with Campus Compact, interested in partnering.

  • Program Interest: Two main programs of interest: Newman Civic Fellowship and a new STEM-based program.

  • Newman Civic Fellowship: Year-long program with 150 fellows.

  • Pricing Question: Question regarding pricing for programs with over 50 participants.

  • Budget Inquiry: Understanding whether there's a budget available.

Pricing and Budget

  • Licensing Basis: Pricing is typically based on ArcGIS licenses.

  • Tailored Workshops: Inquire about tailored workshops.

  • Topic Range: Newman Civic Fellowship covers various topics like climate, social issues, and politics.

  • STEM Focus: The new program is more STEM-focused.

Follow-up Actions

  • Flyer Sent: Flyer with three options (standard, tailored, about us) and pricing sent.

  • Next Steps: Move to the proposal stage.

  • Ecosystem Notes: Check for ecosystem notes and tag in them.

  • Workshop Series Alignment: Suggest alignment with GIS or storytelling workshops.

  • Session Length: Propose 90-minute virtual sessions.

  • Thought Partnership: Offer to be thought partners.

Action Items for Follow-Up Meeting

  • Topics: Topics that would be ideal for the workshops.

  • Session Length: Ideal length of the session.

  • Workshop Format: One-off workshop or series.

Proposal Preparation

  • Template: Send the template for proposals.

  • Relevant Details: Add all relevant details in the workshop services and pricing section as comments.

  • Proposal Timeline: Work towards a proposal by the end of the week, with tailoring next week.

Additional Considerations

  • Timeline: Contract finalization in early August for a fall series timeline.

  • Capacity: Consider Troutle’s capacity.

Intro Calls

  • Key Information: Key information to gather during intro calls with clients.

  • Audience: Who is the audience?

  • Format: One-off or a series?

  • Timing: Ninety minutes plus or minus time.

  • Themes: Any particular themes?

  • Storytelling Priorities: Priorities in storytelling.

  • Gaps: What are the gaps of what the client currently do?

Compass Campus Contact

  • Outreach Continuation: Continue outreach with identified targets.

Corporate Sponsorship

  • Priority: Corporate sponsorship document updates.

Case Study Draft

  • Priority: Case study draft.

Corporate Volunteer Role

  • Clarification: Clarify additional work on corporate volunteer roles with Nick.