Student Government Association Store Operations and Event Planning Guide

SGA Store Operations and Scheduling

• Store Schedule Management:

  • The Student Government Association (SGA) president is responsible for creating the official work schedule for the store using the roster of names listed on the back of the form.

• Super Bingo Event Details:

  • An upcoming "Super Bingo" event is scheduled for tomorrow, featuring a wide variety of high-quality prizes curated by Miss McCann.

  • Event refreshments include nachos.

  • SGA team members are encouraged to attend as resident participants to relax, sit down, and win prizes, rather than performing standard event setup and breakdown duties.

Store Inventory, Pricing, and Vendor Strategy

• Regulation of Unauthorized Competitors:

  • Unauthorized side-hustle sellers (specifically Lonzo and another vendor operating downstairs and within the suite) have been selling snacks independently.

  • Notice was issued giving these unauthorized vendors until tomorrow to sell off their remaining inventory before SGA shuts down their operations to prevent sales loss from the official store.

• Slushie Machine and Beverage Strategy:

  • The existing slushie machine is overly slow, necessitating the purchase of an additional slushie machine.

  • To cut overhead costs, standard Kool-Aid mix prepared with water will be substituted for pre-made slushie mix, while maintaining the slushie retail price at $2$ dollars.

• Product Pricing and Profitability:

  • Arizona Drinks: A $24$-pack case costs between $11$ dollars and $14$ dollars, yielding a profit of only $5$ dollars per case if sold at standard rates. Pricing will be adjusted to $1.50$ dollars per item (compared to $2.00$ dollars or standard $1.00$ dollar retail value) to balance affordability and profit margin.

  • Capri Sun: Maintained in standard beverage stock.

  • Snack Bags: Sold for $5$ dollars per bag, containing one beverage carton, one bag of chips, and a piece of candy.

  • Police Officer Donated Stock: Donated goods will be sold at $2$ items for $1$ dollar, ensuring a $100\%$ profit margin with zero overhead expense.

• Promotions and Marketing Tactics:

  • Store promotional efforts will target lunchtime foot traffic.

  • Small tabletop promotional signs will be placed on dining tables, with $20$ to $25$ mini-flyers distributed directly to students.

  • Special Promotion: Customers who spend over $5$ dollars at the store receive $3$ dollars worth of free items, supplied entirely from donated goods to avoid financial loss.

• Mobile Point of Sale (POS) Technology:

  • Three mobile POS scanner units have been ordered to enable up to $3$ designated vendors to walk around venue spaces carrying inventory directly to patrons (similar to stadium sports vendors).

  • The mobile units automatically calculate item pricing internally without requiring a separate tablet.

• Comprehensive Master Inventory List:

  • Slim Jims

  • Hamburgers and hot dogs

  • Hot sausages and regular sausages

  • Hamburger and sausage buns

  • Onions and green peppers

  • Pringles (variety packs, including Cinnamon Pringles)

  • Condiments (ketchup and general condiments)

  • Dorito diamond dynamites

  • Gatorade

  • Arizona tea beverages

  • Coca-Cola

  • Minute Maid

  • Clear Fruit beverages

  • Chewy granola bars

  • Honey buns

  • Bottled water

  • Pop-Tarts (Strawberry Milkshake flavor)

  • Cup Noodles (Spicy Beef flavor)

  • Snapple

  • Rice Krispies Treats (large size)

  • Variety candy packs

  • Grandma's cookies

  • Capri Sun

  • Skittles

  • NutriBars (Nutri-Grain bars)

  • Oatmeal cream pies

  • Coffee and hot chocolate

  • Marshmallows

  • New slushie machine unit

  • Vienna sausages

  • Gushers and Fruit Roll-Ups

  • Chicken tenders and chicken wings

  • Chili and cheese topping

Store Budget Formal Motion and Shopping Logistics

• Procurement Workflow and Approvals:

  • Primary shopping is conducted at Sam's Club using an official membership card (evaluated alongside BJ's and Costco).

  • Approval Workflow: Paperwork is submitted early in the morning to secure signatures from Finance and Williams (who signs last).

  • Once Finance approves the requisition, food supplies (including chicken wings) arrive by lunchtime, followed by vehicle and card pickup for store restocking.

• Formal Voting Outcome 1: Store Inventory Expenditure:

  • Motion: Authorize a maximum expenditure limit of $500$ dollars for the SGA store restart and restocking.

  • Voting Breakdown:

    • In Favor (Aye): $9$ votes.

    • Opposed: $0$ votes.

  • Result: Unanimously passed. Expenditures are capped at a maximum of $500$ dollars, with spending optimized to remain below the threshold if possible.

• Product Selection Focus:

  • Snack items take precedence over beverage items in general inventory, though water and drinks are stocked heavily for Wednesday store sales days.

October Event Planning: Hoodie Hallways and Trunk or Treat

• Trunk or Treat Inventory:

  • Candy purchases are limited to $4$ or $5$ large bags, as staff members contribute additional donated candy bags.

• Decorations and Replacement Needs:

  • Existing seasonal decorations are damaged and require total replacement.

  • Required materials include replacement lighting, scary masks, large spray paint cans, tablecloths, black lights, and blackout sheets.

• Formal Voting Outcome 2: Hoodie Hallway Budget:

  • Motion: Authorize an expenditure limit of $125$ dollars to $150$ dollars (strictly capped at $150$ dollars) for Hoodie Hallway decorations and supplies.

  • Voting Breakdown:

    • In Favor (Aye): $9$ votes.

    • Opposed: $0$ votes.

  • Result: Unanimously passed with a maximum budget cap of $150$ dollars.

Spirit Week and Specialized Activities

• Spirit Week / Halloween Week Schedule:

  • Monday Schedule: Outdoor/indoor physical sports games followed by an evening movie screening.

  • Movie Viewing Setup: Chairs will be cleared out and replaced with yoga mats laid across the floor for seating.

  • A tissue paper game activity is planned for the schedule.

  • Midnight Basketball Night:

    • Features a glow-in-the-dark theme using specialized equipment.

    • Required Equipment: Glowing basketballs, rim-mounted glow lights, glow-in-the-dark court line tape, glowing team shirts (marked with X's and O's for freeze tag and team identification), glow-in-the-dark wristbands, and black lights.

  • Eating Competition Proposals:

    • Contest options discussed include a pie-eating contest and a chili cheese fries eating contest (targeting consumption of up to $50$ fries).

  • Evening Masquerade Ball:

    • Scheduled for the same evening as the Hoodie Hallway event.

    • Includes a mask crafting session where participants decorate masks using faux jewels and glitter ("bling").

Administrative Procedures and Adjournment

• Promotions and Flyer Submissions:

  • Flyers for Midnight Basketball, Spirit Week / Hallow-Week, and related activities must be finalized and submitted between $5:00\,\text{PM}$ and $5:30\,\text{PM}$.

• Requisitions and Meeting Closure:

  • All itemized inventory lists and financial motions must be transcribed onto official administrative forms.

  • The meeting formally concluded with a group prayer and adjournment.

People attend

Davion Malory

Kamarion

Toni Haythorne

Andre Davis Jr

William Riley

Shamar Brown

Kaytlas bashaw

Camron lee

Marchella Jackson

Alexus Jenkins

Meeting time

43 minutes