Motions: Renewal, Dilatory, and Improper Motions

Chapter 1: Introduction to Motions

• Renewal of Motions

  • Definition: A motion that has been decided may be revisited under specific conditions.
  • Example: A vote on a new policy can be renewed if new information emerges.

• Dilatory Motions

  • Definition: Motions intended to delay, distract, or obstruct business without a valid purpose.
  • Characteristics: They disrupt meeting flow without addressing the merits of a decision.
  • Example: A member repeatedly raises points of order to stall discussions.

• Improper Motions

  • Definition: Motions that contradict the organization's rules or bylaws.
  • Consequence: Such motions should not be entertained.
  • Example: Proposing an action that conflicts with the established bylaws of an organization.

Chapter 2: Renewal of Motions

• Conditions for Renewal:
  1. The motion must not be substantially the same as the original.
  2. New facts or circumstances must arise.
  • Exceptions:
  • Some motions cannot be renewed in the same session, particularly if they've been already rejected.
  • Renewal can occur in a subsequent special session.
  • Example:
  • A rejected funding increase can be reintroduced if new sponsorship is available.

Chapter 3: Dilatory Motions

• Characteristics:
  • Introduced solely to slow down or obstruct meetings.
  • They do not promote legitimate discussion or decision-making.
  • Example of Dilatory Motions:
  • Calling for adjournment after a vote has occurred without a valid reason.
  • Raising irrelevant points of order to delay proceedings.
• Importance of Proper Usage:
  • Motions should promote an orderly meeting and not be used to stall discussions unnecessarily.

Chapter 4: Improper Motions

• Role of the Presiding Officer:
  • It is the responsibility of the chair to prevent the misuse of motions, especially dilatory ones.
• Definition of Improper Motions:
  • Violations of assembly rules, bylaws, or previous decisions.
  • Such motions should be ruled out immediately by the chair without debate.
• Examples:
  • Proposing a motion that contradicts bylaws.
  • Introducing a motion for additional meetings when bylaws restrict meetings to a certain number per year.

Chapter 5: Conclusion

• Summary of Motions:
  • Renewal Motions: Allow revisiting decisions when new information arises.
  • Dilatory Motions: Disruptive motions that cause delays and should be prevented by the chair.
  • Improper Motions: Violate established rules and should be immediately ruled out of order by the presiding officer.
• Chairperson's Role:
  • Crucial in maintaining the flow and effectiveness of the meeting by managing motions appropriately.