Project Meeting Minutes and Implementation Guidelines and Creative Roles and Deadlines

Research Deadlines and Meeting Protocols

  • Specific topics for research have been assigned to individual team members.

  • The deadline for completing all assigned research topics is the upcoming Tuesday.

  • The project progress will be reviewed during the meeting held on that same Tuesday.

  • Every individual is responsible for completing each point assigned to them to ensure cohesive progress.

Kirstenbosch Field Site and Media Documentation

  • A site visit to Kirstenbosch is planned, with the specific date to be finalized during the next meeting.

  • Finalization of the schedule depends on obtaining a clearer understanding of the ongoing project requirements and logistics.

  • Documentation activities at Kirstenbosch will include:

    • Capturing still photographs of various plants.

    • Recording silent video footage involving people.

  • The production strategy for these videos involves synchronous or overlay audio and voiceovers, which will be integrated during the post-production phase.

Workflow Roles and Creative Responsibilities

  • The project duties are organized into a framework consisting of 55 distinct categories or items.

  • The fifth category in this framework is designated as Creativity.

  • The Creativity division includes the following specific roles and responsibilities:

    • Film production.

    • Post-production editing.

    • Scriptwriting.

    • Directing.

Scripting Schedule and Academic Accommodations

  • The deadline for the completion of the script is set for 22 weeks from the current date.

  • This timeframe is intended to provide the scriptwriters with a sufficient window to complete their work.

  • A potential conflict has been identified regarding "test week," which occurs around the same time as the script deadline.

  • Due to the academic workload associated with test week, the following accommodations are available:

    • Members responsible for scriptwriting may request an extension if preparation for tests prevents them from meeting the 22-week deadline.

    • The project timeline will be adjusted and moved forward in accordance with these requests to ensure academic requirements are prioritized alongside project goals.