weekly workshop sync orientation Recording-2025-03-06T17:28:37.897Z

Orientation Overview

  • Introduction to the work stream focusing on workshops and outreach.

  • Mention of participants: Chantel and Nick.

Work Stream Goals

  • Key focus on outreach for workshop leads and conducting potential client meetings.

  • Workshops range from introductory GIS sessions to discussions on responsible technology.

  • Emphasis on relationship-building and understanding client needs.

Roles and Responsibilities

  • Nick: Work stream lead, responsible for decision-making and guidance.

  • Chantel: Support in research and client sourcing, helping to identify potential contacts.

  • Interns: Conduct initial outreach, follow-up with potential leads, and assist in gathering necessary information.

Key Documents and Resources

  • Shared link to working document where notes will be taken.

  • Access to essential resources for workshop planning and execution.

  • Importance of the workshop strategy weekly sync document for ongoing meetings.

Workshop Preparation

  • Familiarity with workshop flyers that outline offerings.

  • Understanding client sourcing details in a shared Google sheet.

  • Templates for outreach emails to facilitate consistent communication.

Communication and Meeting Structure

  • Recommended to send emails on Tuesdays and Thursdays.

  • Initial outreach emails require personalization, cc'ing the main workshop communication email.

  • Follow-up emails and call scheduling discussed alongside importance of documenting all communications in Asana.

Weekly Schedule and Time Management

  • Interns are expected to manage around 8 hours for workshops, focusing on:

    • Initial email outreach (targeting 20 contacts per week).

    • Follow-up communications with prior leads.

    • Meetings and debriefs, which might increase later in the program.

Introductory Client Calls

  • Interns will participate in initial client calls to establish relationships and gather information.

  • Importance of understanding who the audience is that clients seek to reach and exploring their budget constraints.

  • Listening and relationship-building emphasized as crucial for effective client interactions.

Mock Calls and Practice Sessions

  • Future meetings dedicated to mock client calls for practice.

  • Interns encouraged to prepare a short pitch based on case studies and examples related to GIS work.

Action Items for Interns

  • Continue to familiarize with provided resources and upcoming agendas.

  • Focus on potential leads and what offerings might suit them.

  • Prepare case studies and examples to share during mock calls and discussions.

Next Steps

  • Weekly workshop meetings will continue; timing to be coordinated over Slack.

  • Interns should utilize shared documents and take notes on client meetings.

  • Future coordination on using shared tools like Calendly for scheduling meetings.