FEU Internship Orientation & Guidelines – 3rd Term SY 2024-2025

Administrative & Contact Information

• Office: Industry–Academic Linkage, Alumni & Placement (IELAP)
• Director: Ms. Samantha Sadoa – ​email & office hours flashed during session
• Coordinators & Associates
• ILM Coordinator, FEU Alabang – Ms. Anna Elisa
• IR Appointment Coordinator, FEU – Ms. Giselle Anne S. Alimbayog
• IELAP Associate / Host – Mr. Harley Jefferson S.D. Maano
• Internship 1 Adviser – Ms. Jennifer Ape
• Internship 2 Adviser – Ms. Alessandra Mares Peña Verde
• Partnership Programs – Ms. Pauline S. Garcia
• Alumni Placement – Ms. Lovely Joy M. Dieras
• Working schedule
• Screenshot advised; highlights: Monday 8 AM–5 PM (Harley); Tue–Fri rotating advisers 8 AM–5 PM
• Virtual-office rota (Zoom/Teams)
• Mon: 8-5 Harley
• Tue–Fri: 8-10 AM Ms Ali, 10-12 NN Ma’am Kimi (Alabang) & Ma’am Gisel (Diliman), 1-3 PM Ms Ali & Ms Jen, 3-5 PM Ms Jen
• Campus e-mail distros (provide EDITOR access to your OneDrive)
• Alabang: alabanginternship@fualabang.edu.ph
• Diliman: delimaninternship@fudeliman.edu.ph
• Tech: seilap@feutech.edu.ph

Internship Class Schedule (3rd Term SY 24-25)

• Internship 1 – 7 Saturday sessions, 9 AM-12 NN

  1. 04/26/2025

  2. 05/03/2025

  3. 05/10/2025

  4. 05/24/2025

  5. 06/07/2025

  6. 06/21/2025

  7. 07/05/2025 (​Final Consultation)
    • Internship 2 – 7 Saturday sessions
    • 04/26, 05/03, 05/10 (all 9-12)
    • 05/17, 06/14, 06/28 (2-5 PM)
    • 07/05 Final Consultation (2-5 PM)
    • Absent policy
    • Only one valid & excused absence allowed across seven sessions
    • Medical certificate required within 1-2 days for health-related absence – otherwise fail

Internship Time Frame & Grading

• Official counting of hours begins ONLY after IELAP issues deployment memo – earliest 04/15/2025
• Final submission of all OneDrive requirements: 07/18/2025 11 : 59 PM
• Evaluation of folders: July 2025; grade encoding on/before 07/24/2025
• Grading scale
• 6.06.0 = PASS
• 9.09.0 = INC (incomplete)
• 0.50.5 = FAIL
• INC blocks on-time graduation; completion processing starts 07/25/2025 onward

Internship Hours & Work-Setup Rules

• Ideal duty: Mon–Fri 8 AM-5 PM (face-to-face, hybrid or WFH)
• Graveyard / shifting allowed if approved & waiver signed
• Overtime limits
• Daily: max 44 h (twice/week); other days 33 h guideline
• Weekly: max 1717 h (Mon-Fri)
• Saturday OT allowed only when NO Saturday class; Sat hours are on top of weekly cap but must be documented

OneDrive Structure & Naming

• Folder name format
• LastName FirstName MI – School – Term – Program – Company – Internship1/2
• Example: Dela Cruz Juan S – FEU Alabang – 3TSY2425 – BSCPE – XYZ Corp – Internship 1
• Inside root you must see exactly four folders

  1. Pre-Internship

  2. Mid-Internship

  3. Post-Internship

  4. Others (only folder allowed to have sub-folders)
    • Wrong naming / missing docs ⇒ automatic 9.09.0 (INC)

Pre-Internship Requirements (Upload BEFORE deployment – 6 files)

• Briefcase résumé (if portal down, use “Student Resume” template from Canvas)
• Signed Student Consent Form (2 pp; parent/guardian ID attached; face-to-face & hybrid interns only)
• Health Services Unit (HSU) certificate
• Tests: chest X-ray, urinalysis, fecalysis, CBC w/ platelet, physical & neuro exam
• Validate at HSU clinic then scan
• Screenshot of COR (3rd Term SY 24-25, status = ENROLLED)
• Signed Tracking Form (interview proof; include date, mode & company signature)
• Screenshot of Tracking Form Survey submission receipt (campus-specific link)

Mid-Internship Requirements (Upload @ 6 weeks – 3 files)

• Notarized Training Agreement signed by
• IELAP coordinator, Industry Partner (IP) rep, parent, student
• MIPEF – Mid Internship Performance Evaluation Form
• Criteria: Work & Professional Values 15 %, Work Efficiency 15 %, Communication 15 %, Interpersonal 15 %, Technical 40 %
• All fields incl. Overall Rating and Narrative must be filled; no blanks (use “NA” if not applicable)
• Screenshot of MIPEF M-Form (Lavpath)

Post-Internship Requirements (Upload 2 wks BEFORE end – 8+ files)

• Internship Monitoring Form (IMF – Excel)
• Update daily; use hour-forecast sheet to predict completion date
• Signed Post Internship Performance Evaluation Form (PIPEF) + screenshot of its M-Form
• Internship Project Report (IPR)
• Use Canvas template; turn all red texts to black; Section VI (a-c) = 5 sentences each; signed by supervisor
• Internship Program Evaluation (IPE) PDF + M-Form screenshot
• Certificate of Completion (company header, hours, exact dates, “Given this __ day…” + signature)
• Supervisor & evaluator IDs (gallery in Post folder)
• CS / IT ONLY: Completed Rubrics PDF + M-Form screenshot

Other Folder Content

• Screenshot: O-Clear board + Saturday attendance
• Signed waivers (graveyard, field duty, etc.)
• Monday Attendance Record (MAR) – only if company lacks biometric logs

Submission Timeline (from official deployment)

• Training Agreement – 1–21\text{–}2 weeks
• MIPEF – 66 weeks
• IPR, PIPEF, IPE, CS/IT Rubrics – 2 weeks before finish
• Certificate of Completion – upon last day of duty

Email & Communication Protocols

• Six-part professional e-mail

  1. Recipients (To = IP / adviser; Cc = campus distro + parent/guardian)

  2. Subject: 3rdTerm SY2425 – Submission/OT/Leave – Full Name – School – Internship 1/2

  3. Salutation: Dear Ms/Mr ___,

  4. Body (state purpose + required table)

  5. Closing: Thank you, warmest regards

  6. Signature block (Full Name | Student Intern, Internship 1/2 | Program | School | personal e-mail | mobile #)
    • Use one continuous thread per topic (OT, leave, submissions, waivers)
    • Proper scanning
    • Use CamScanner / phone scanner; remove staples, shadows; ensure clear text before upload

Sick-Leave / Absence Flow

• Email at least 2-3 days before planned leave (half- or full-day) with table:
Date | Time | Half / Full | Reason
• Sick Leave → attach medical cert validated by HSU
• Must obtain IP e-mail approval; copy adviser & parent

Overtime (OT) Flow

• Planned OT – email prior; include:
Date | Start-End | # Hours | Task
• On-the-spot OT – send same day; adviser = primary recipient
• All OT must sit in same e-mail thread for term; unreported OT = not credited

Roles & Responsibilities

Industry Partner (IP)

• Comply with labor & H&S laws; provide course-related tasks; assign supervisor; evaluate intern
• No displacement of employees; no hazardous work; no Saturday duty during class
• Inform IELAP of daybreak shifts, field duty, out-of-town trips, special projects

Student Intern

• Must be ≥1818 y/o; attend orientation; submit medical & COR
• Observe dress code, punctuality, professionalism; report problems to supervisor & adviser
• Maintain confidentiality; secure waivers for OT/field/graveyard
• Responsible for any damage caused by negligent acts; follow health & safety protocols

FEU / IELAP

• Provide orientation, site visits, insurance, data-privacy-compliant data sharing

Professional & Ethical Conduct

• Punctuality & attendance – respect schedules
• Professional communication – clarity, trust, documentation
• Collaboration & networking – build relationships; seek feedback for growth
• Respect boundaries; uphold FEU’s reputation – “You are the school’s ambassadors”

Internship Behaviours That Trigger Failure

• Starting duty before IELAP deployment memo
• >1 unexcused/invalid Saturday absence
• Missing document deadlines (auto INC then possible FAIL)
• Email & OneDrive not following prescribed formats

Tools & References

• Canvas → Modules contain: Pre-orientation video & PPT, Resume template, IPR template, Rubrics, OneDrive guide
• QR-code / link for Internship Saturday class – use SAME room whole term
• CAMScanner (Android/iOS) recommended for document digitisation

Remember: Final all-in submission via OneDrive on or before 07/18/2025 23:59. Keep a personal backup of every file and e-mail acknowledgment.