PICC Grace Guo Proctor Interview Summary

Introduction

  • Interview setting with initial pleasantries.

  • Introduction of interviewers and their roles:

    • Kira: First Year Experience Coordinator at ResLife, responsible for scheduling and support for the Pacific Islander Community Center.

    • Jessica: Vice President of Pacific Island Student Association (PISA) and second-year biochemistry student.

Interviewee Introduction

  • Grace: Second-year Molecular Biology major from Orange County.

  • Motivation to apply for the Proctor position:

    • Desire to engage with her community at UCLA.

    • Values community service and interaction with peers in a supportive environment.

Major Questions and Answers

  1. Personal/Professional Experience with Documentation

    • Experience volunteering at Cedars Sinai Hospital since June, helping with paperwork at the nurses' station.

    • Skills in organizing files and communicating effectively with incoming/outgoing patients.

    • Proficiency in using productivity tools like Google Calendar and Notion for organization.

  2. Students' Expectations from the Community Center

    • Students seek a safe, supportive environment for studying and socializing.

    • Importance of fostering connections among peers:

      • Driven individuals sharing similar goals.

    • Grace's contributions:

      • Strong communication skills honed through team sports and group activities.

      • Willingness to encourage interactions among students at the center.

  3. Handling Disrespectful Behavior

    • Approach: Initiate respectful conversation with the disruptive individual to clarify acceptable behavior.

    • Objective: Understanding and communication to encourage a positive environment.

    • If behavior persists, consider consulting with superiors for further action or asking the individual to leave to protect the community's interests.

  4. Daily Responsibilities of a Community Center Proctor

    • Duties include:

      • Monitoring the front desk, managing student check-ins via QR code.

      • Filling out proctored data questionnaires each hour regarding student numbers and space usage.

      • Being the responsible individual in charge of the center after hours with emergency contacts available if needed.

  5. Scheduling Shifts

    • Proctors work a maximum of 6 hours per week, with shifts tailored to individual availability.

    • Communication through a GroupMe and email about scheduling and availability each quarter.

  6. Qualities of a Good Fit for the Position

    • Key traits highlighted:

      • Sociability and approachability to foster interactions among students.

      • Ability to adapt to varying dynamics of the community center (social vs. quiet times).

General Observations and Insights

  • Kyra LOVES Grace

  • Grace exhibited enthusiasm and understanding of community-building.

  • Discussion on scheduling flexibility and proctoring requirements emphasized the evolving nature of student engagement in the community center.

  • Emphasis on the importance of an inviting presence and adaptability in handling diverse scenarios at the community center.

Conclusion and Follow-Up

  • The interview concluded with notes on next steps:

    • HR will review candidates, offer letters will be sent, and onboarding will include training and staying connected through communication channels.

  • Grace's strong presence and values discussed positively among the interviewers, highlighting her as a potential great addition to the team.