Patrol

 

Prior to roll call, a formal uniform inspection shall be conducted at each tour of duty on each platoon and group. All personnel shall fall in an appropriate number of ranks commensurate with the size of the platoon and space limitations. The lieutenant and/or sergeant shall conduct the inspection with attention directed to the following: a. Personal appearance and grooming: Inspecting supervisors shall pay attention to personal grooming such as haircuts, mustaches, etc. (Reference Manual Directive 303.5, Uniforms and Appearance for specific standards); b. Uniform: Supervisors shall ensure that all personnel are in the prescribed uniform of the day. Hats shall be worn at roll call, but jackets or coats need not be worn unless so directed by the supervisor conducting roll call. If jackets are worn at roll call, they shall be worn by all personnel and shall be buttoned or zipped. In addition to inspection for proper uniform, the inspecting supervisors shall ensure that clothing is in good repair, clean, and pressed; c. Leather: Leather goods, including footwear, shall be inspected for condition, maintenance and compliance with prescribed specifications. Accessories shall be worn as directed in Department procedures governing uniforms; d. Name tags and badges: When wearing the Class A uniform, name tags and badges shall also be checked for condition, proper display, etc.; and e. Identification cards: Personnel shall be equipped with identification cards on and off duty; an inspection shall be completed for possession and condition. 2. Members who are deficient in any area shall be reinspected as soon as practicable to ensure that such deficiencies are corrected. However, this does not preclude supervisors from initiating progressive disciplinary action against officers who do not conform to current department procedures. 3. Supervisors shall conduct quarterly inspections on the following equipment and document the results on a Quarterly Equipment Inspection Record (DPD709): a. Firearms; b. Authorized ammunition with required rounds; c. Driver’s License; d. DPD issued chemical spray device; e. Taser X2 CEW and related equipment f. PR-24; g. 800 MHz Radio; h. Bullet Proof Vest; and i. Gas Mask. D E T R O I T P O L I C E D E PA R T M E N T M A N U A L Page 3 of 14 2022 201.1 Patrol 4. The Quarterly Equipment Inspection Record (DPD709) shall be prepared to include every sworn member of the Detroit Police Department. This document is prepared for accountability and maintenance of the member’s equipment. Each command shall retain the original Quarterly Equipment Inspection Record for a period of one (1) year. An Interoffice Memorandum, DPD 568, shall be generated by each precinct/command commanding officer to Civil Rights indicating that a review was conducted, noting any deficiencies and the action taken to correct them. The DPD 568 from the commanding officer to Civil Rights is due by the 20th day of each quarterly month (March, June, September, and December). 201.1 - 4.3 Disseminating Orders Following the inspection, the supervisor conducting roll call may permit personnel to be seated for the remainder of roll call. At this time, all pertinent directives, orders, and special instructions shall be read. This will include Department orders, special attentions, teletypes, etc. Orders which are lengthy shall be summarized by the supervisor conducting roll call. 201.1 - 4.4 Training Training includes audio/visual programs, special instructions of local nature, review of general procedures, or any other area of general training interest as time permits. At the conclusion of on-duty roll call, all personnel shall be dismissed to take their assigned posts. 201.1 - 4.5 Off-duty Roll Call Off-duty roll call is conducted in order to disseminate pertinent information and ensure that all personnel and equipment are accounted for. Once the functions of off-duty roll call are completed, the platoon shall be dismissed. 201.1 - 5 Vehicular Patrol In the absence of a supervisor, the senior member in length of service shall be in charge. Officers assigned to vehicular patrol are responsible for the good maintenance and care of their assigned vehicles and equipment. Before beginning patrol, officers shall inspect their vehicles in accordance with Department vehicle procedures. Officers performing routine patrol functions shall: a. Sign on to the Mobile Computer Terminal (MCT) system and advise the zone dispatcher; b. Complete in-car video introduction; c. Vary patrol patterns; d. Patrol alleys during all times of the day; e. Be aware of all radio runs dispatched; D E T R O I T P O L I C E D E PA R T M E N T M A N U A L Page 4 of 14 2022 201.1 Patrol f. Observe other patrol officers in the area, especially those assigned to beat patrol and stationary traffic duty; g. Observe for suspicious vehicles or persons; h. Drive slowly enough to observe conditions without impeding traffic; and i. Check darkened doorways of businesses with a bright light. 201.1 - 5.1 One Person Unit (Adam Unit)

  1. One Person Units (Adam Units) are scout cars to which one (1) officer is assigned.
  2. If a situation appears to require more than one (1) officer, Adam Units shall request     assistance via police radio and wait for the arrival of additional officers if the     situation permits. If an Adam Unit desires to respond to a radio run given to a two     (2) member response unit, the officer must receive authorization from the zone     dispatcher prior to responding to the run. If approval is granted, the Adam Unit     shall only respond as a back up unit.
  3. Adam Units will operate under the following schedule: April 1 through September     30 between the hours of 6:00 a.m. and 8:00 p.m.; October 1 through March 31     between the hours of 6:00 a.m. and 6:00 p.m.     201.1 - 6 Foot Patrol     Generally, foot patrol provides more person-to-person contact, better familiarity with     neighborhoods, personnel for immediate traffic control needs, and the ability to patrol     in those locations normally inaccessible to patrol vehicles. Foot beat officers shall:     a. Walk on the sidewalk facing traffic whenever possible;     b. Check all doors and accessible windows of closed business places;     c. Check fire escapes and other points of access for roof-type burglaries;     d. Investigate articles or material piled against buildings;     e. Step out of the mainstream of pedestrian traffic occasionally and observe     conditions; and     f. Vary patterns of patrol.     201.1 - 7 Business Districts
  4. Both foot beat and vehicular patrol officers shall check doors of closed businesses     at frequent intervals, as time permits.
  5. Officers shall familiarize themselves with the daily customs of business     establishments in their precinct and territory, including operating hours. Officers     shall become familiar with the identity of owners and regular employees.
  6. While on vehicular patrol, officers shall drive at reasonable speeds to facilitate     observation of activity within businesses during all hours of the day, without     impeding traffic.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 5 of 14     2022     201.1 Patrol
  7. Officers shall familiarize themselves with the physical exterior of business places,     noting points of entry and exit on the front, sides, and rear. Alleyways connecting     the rear of business places with main streets shall be patrolled.
  8. Patrol officers shall also note the general address sequence of the business district     and the addresses of major business institutions, e.g., banks, credit unions,     warehouses, and other locations highly susceptible to robbery and burglary.
  9. When an officer has reason to believe that a business establishment has been     burglarized, they shall request any necessary assistance, e.g., other officers,     Canine (K-9) units, etc., before an investigation and search of the building is     undertaken. After a search of the premises is completed, all doors and windows     shall be secured, when possible, and the business owner notified.     201.1 - 8 Residential Areas
    1. Officers shall patrol every residential neighborhood with equal care, caution, and     concern, regardless of the racial, economic, or social makeup of the neighborhood.
    2. Officers shall become acquainted with the identity of as many area residents as     possible; this will enhance the effectiveness of service and the quality of life     concerns of the community.
    3. Officers shall note the general address sequence of residential areas. They shall     also observe and check all residences for signs of irregularities.
    4. Officers shall give special attention to area residences where there is a high     susceptibility to burglaries and violent crimes, especially where there are elderly     persons living alone. The “obvious” (e.g., “moving men”, etc.) may at times     necessitate careful investigation.     201.1 - 9 Investigating Neglect     When a crime has been committed and circumstances indicate the crime might have     been prevented by the officers assigned to the post or scout car area, the officer in     charge of the precinct station desk shall assign a supervisor to investigate whether     there was any negligence on the part of the assigned officers. If misconduct is     revealed, the appropriate action shall be taken.     201.1 - 10 Radio Runs     Patrol officers shall be alert and maintain visualization of their partner whenever     possible. They shall conduct all investigations in a professional and courteous     manner. Patrol officers responding to radio runs shall:     a. Not stop their vehicle directly in front of the address to which they have been     dispatched;     b. Treat each run to a location as if the possibility of danger exists;     c. Not stand together or directly in front of windows and doors when dispatched to     an address;     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 6 of 14     2022     201.1 Patrol     d. Exercise caution when dispatched to a location other than an exact address or     in the vicinity of an address;     e. Check the front and rear of the building when dispatched to an address;     f. Be especially cautious in answering runs to locations where false runs have     been received in the past;     g. Closely observe run locations in sparsely populated areas while approaching     and prior to leaving their vehicle;     h. Not blockade any street with police vehicles, making necessary and rapid     departure by other police or emergency vehicles difficult or impossible;     i. Upon receiving information regarding perpetrators from officers dispatched to a     crime scene, other officers in the vicinity shall patrol the perimeter of the crime     scene and other possible escape routes to assist in locating and apprehending     the offender; and     j. In responding to any radio run, officers shall observe safe driving habits.     201.1 - 10.1 Michigan Crime Victim’s Rights Act
    5. Any officer taking a complaint of an offense, which is a felony or serious     misdemeanor, shall provide the complainant with the Crime Victim Assistance     Program card, (DPD110), to advise the victim of the rights granted under the     Michigan Crime Victim’s Rights Act.
    6. The officer providing the card shall insert the name and telephone number of the     appropriate investigative command in the space provided at the bottom of the card.
    7. If the victim is a minor or legally incapacitated the card shall be given to the victim’s     parent, guardian or custodian.
    8. If the victim is deceased, the card shall be given to the first applicable relative in     the order listed, provided the relative is not the suspect (spouse, adult child,     parent, sibling, or grandparent).     201.1 - 10.2 CAD and RadioProcedures     Members upon being dispatched to a radio run shall:     a. At the time Communications begins to transmit a radio run, all music playing from     any external devices, i.e. radio, cellphones, etc. shall cease, until the completion of     the police run.     b. Acknowledge dispatch via the radio and press “enroute” on the MCT, if the     vehicle is so equipped. Immediately advise dispatch if response will be delayed     by an on-going investigation or traffic conditions (e.g., railroad crossings);     c. Proceed to the radio run via the most expeditious route;     d. Not initiate traffic stops or investigations after being dispatched to a police run     except under extraordinary circumstances. Dispatch shall be immediately     informed if an investigation or traffic stop is necessary;     e. Press “at scene” on the MCT just prior to arrival. For officer safety, dispatch     shall be advised via the radio that the unit is arriving;     f. Acknowledge via the radio the arrival of additional officers to the scene of a     police run;     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 7 of 14     2022     201.1 Patrol     g. Advise dispatch via radio of the disposition at the conclusion of the police run;     and enter the appropriate disposition code, and press the “disposition” key;     h. Press “unit available” on the MCT so dispatch shows the unit available to     answer additional radio runs; and     i. Not delay in clearing from a concluded police run.     201.1 - 11 Noise Complaints
    9. Per Detroit City Ordinance Code Sec.36-1-1:     a. It is unlawful for any person to unreasonably disturb the public peace and quiet,     or to unreasonably disturb or annoy the quiet, comfort and repose of persons in     the vicinity by shouting or whistling, by loud, boisterous, or vulgar conduct, or     by the playing of a compact disc player, musical instrument, phonograph, radio,     tape player, television, videotape machine, or any other device, equipment, or     instrument that amplifies, produces, or reproduces sound, in any public or     private place.     b. It is unlawful to operate or play a compact disc player, musical instrument,     radio, tape player, or any other device, equipment, or instrument that amplifies,     produces, or reproduces sound, from any parked or moving motor vehicle in     such manner as to be plainly audible at a distance greater than ten (10) feet     from the motor vehicle.
    10. It must be emphasized that the noise ordinance cannot be used to censor the     content of any particular words or music which an officer or citizen personally     dislikes or considers offensive. The officer’s or the citizen’s personal sensitivities     cannot be used as the basis for enforcing the ordinance.
    11. When enforcing the noise ordinance the officer must document as many relevant     factors showing that the violator “unreasonably” disturbed the peace and quiet of     persons in the vicinity. Examples of considerations are:     a. Time of day or night;     b. Location (e.g., commercial or residential);     c. Distance from which the officer hears the noise, duration, and frequency;     d. Type of device;     e. Description of activity;     f. The number and frequency of citizen complaints against the violator; and/or     g. The effect or problems caused by noise (e.g., neighbors not being able to     sleep, etc.).
    12. Although a violation of this ordinance is a misdemeanor offense, the violator shall     only be issued a Miscellaneous Ordinance Violation Ticket and should not be     arrested.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 8 of 14     2022     201.1 Patrol     201.1 - 12 Fire Hydrants     Any member encountering frozen, leaking, damaged, or otherwise inoperable fire     hydrants shall immediately notify the zone dispatcher of the location of the hydrant     and nature of the damage. The zone dispatcher shall relay the information to the     Detroit Fire Department dispatcher.     201.1 - 13 Stopping Vehicles
    13. All members shall notify the Zone Dispatchers of the locations of all traffic stops.
    14. All marked patrol units shall activate their emergency flashing when making traffic     stops.
    15. Semi-marked units shall activate grill lights and flashers. The lights shall remain     activated for the duration of the traffic stop.
    16. Officers shall position their vehicle behind the stopped car so the police vehicle is     half the car’s width into traffic. This will afford some protection from vehicular traffic     for the member standing next to the stopped vehicle. Officers shall not stand     between the patrol car and the vehicle being investigated.
    17. Officers desiring to converse with traffic violators and others shall direct the violator     to pull their vehicle to a safe, nearby location, if possible. Such procedure must be     followed to prevent any obstruction to traffic and to increase the officer’s safety.
    18. Both officers assigned to a scout car shall exit the vehicle. When approaching the     vehicle, both officers shall remain alert for any unusual activity on the part of the     occupants or persons in the immediate area.
    19. The driver of the stopped vehicle shall be advised of the reason for the traffic stop     prior to any demand to produce their driver’s license and registration.
    20. If an ordinance violation notice is to be issued, the member not engaged in writing     the violation notice shall continue to direct their attention to the occupants of the     stopped vehicle and persons in the immediate area.     201.1 - 14 Civil Process
    21. Warrants and writs issued by competent judicial authority emanating from civil     cases are generally the responsibility of the county sheriff, court appointed bailiffs,     or court officers of 36th District Court. Unless otherwise directed by Department     procedures, officers shall refer persons desiring service on a civil process to the     Wayne County Sheriff’s Department.
    22. A claim and delivery order is issued in accordance with state law, which expressly     provides the proper procedures. Upon receipt of a claim and delivery order, the     deputy sheriff, bailiff, or court officer shall proceed to seize and take into custody     the properties described. For that purpose, the deputy sheriff, bailiff, or court officer     may break open any house or other building in which the property may be     concealed after having first demanded deliverance of the property.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 9 of 14     2022     201.1 Patrol     201.1 - 14.1 Requests by Bailiffs, 36th District Court Officers, and City Officials
    23. Generally, officers will not be dispatched to requests for assistance by bailiffs,     court officers, or city officials, unless a breach of the peace is imminent. Therefore,     bailiffs, court officers, and city officials will be advised to contact the officer-incharge of the precinct station desk to apprise that member of the situation and     request assistance. The officer-in-charge of the precinct station desk will determine     the probability of a breach of the peace occurring.
    24. When the officer-in-charge of the precinct station desk is satisfied that a breach of     the peace is imminent or in progress, the member shall contact an emergency     service operator and request that a response unit be sent to the scene.     Additionally, a response unit shall also be requested in all cases in which a bailiff     or court officer possesses a claim and delivery order, or a city official possessing a     search warrant, must forcibly enter the premises.
    25. Officers dispatched to the scene shall bear in mind that their only function is to     prevent or quell a breach of the peace, and they shall direct their activities only to     that end. Upon arrival at the scene, the responding officers shall verify the identity     of the bailiff, court officer, or city official, ascertain the claim and delivery order     number or search warrant number, if applicable, and include this and other     pertinent information in their Officer’s Daily Report.
    26. While at the scene, officers shall conduct themselves in such a manner as to     preclude possible community misperception of the actual role of the police. In order     to facilitate or enhance the activities of the bailiff, court officer, or city official,     members shall not attempt forced entry into subject premises.
    27. When arrests are made on a warrant emanating from a civil case, the bailiff, court     officer or the deputy sheriff shall not be required to take their prisoner(s) to the     Detroit Detention Center (DDC). However, if a member of the Detroit Police     Department has to affect an arrest because of a breach of the peace, the prisoner     shall be brought to the DDC. If the officer-in-charge of the front desk does not     approve the arrest, the prisoner shall be delivered to the deputy sheriff, bailiff, or     court officer holding the warrant and the customary disposition shall be made in the     front desk blotter.     201.1 - 14.2 Civil Disputes     Officers confronted with civil disputes shall bear in mind that their main function is to     prevent or quell a breach of the peace. Civil disputes generally involve arguments     about money or property. Officers may advise the disputants to seek legal relief in civil     court. The Civil Division of 36th District Court handles General Civil cases which     concerns money property problems involving up to $25,000, and landlord vs. tenant at     no set amount. Small Claims disputes involving $5,000 or less do not require an     attorney. Disputes involving more than $25,000 must be handled by 3rd Circuit Court.     Disputants requesting legal advice are provided with a list of legal advisors.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 10 of 14     2022     201.1 Patrol     201.1 - 14.3 Failure to Pay Child Support     When a person violates a civil court order by refusing to pay child support and/or     alimony, the person may be arrested in the following circumstances:     a. The person fails to pay as ordered and is held in civil contempt, and a bench     warrant for the person’s arrest is issued; or     b. When a court of competent jurisdiction has issued a warrant for non-support.     201.1 - 14.4 Repossession of Automobiles
    28. A finance company may, by virtue of its contract, take or repossess a motor vehicle     providing it can obtain peaceful possession. When an automobile is being seized     on a writ of execution or a claim and delivery order, members shall investigate to     determine the identification and authority of the person making service on the writ.     If the person is vested with proper authority, the member shall be governed by the     general rules in civil cases.
    29. When a vehicle is repossessed, the person or company responsible for the     repossession of the vehicle must immediately fax a copy of the LEIN holder’s     repossession order along with the date, time, and location of the repossession to     Telephone Crime Reporting (TCR). Also included shall be the name of the     repossession company, the driver, and a contact number for verification.     Telephone Crime Reporting shall maintain this record for thirty (30) days.     201.1 - 15 Delta Codes
    30. Delta codes designate problem locations within the city. Officers shall familiarize     themselves with all delta-coded areas within their precinct or the city in general as the     need arises.
    31. Delta codes are divided into the following numerical designations:     a. Delta 1 - Specific problem address and location in the proximity of a problem     address; and     b. Delta 2 – Precinct security.     201.1 - 15.1 Procedures - Delta 1 locations     Officers shall approach Delta 1 locations with extreme caution and remain aware of     officer safety concerns and procedures.     201.1 - 15.2 Procedures - Delta 2 locations     Whenever Communications Operations becomes aware of an emergency or need for     assistance at a precinct, the zone dispatcher shall:     a. Immediately dispatch at least two (2) response units to the station stating     “officer in trouble,”     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 11 of 14     2022     201.1 Patrol     b. Not cancel the units dispatched and disregard all orders authorizing     cancellation until the units dispatched contact the dispatcher from the station;     c. Not attempt to contact the station; and     d. Notify the shift supervisor of Communications Operations who shall notify     Telephone Crime Reporting upon receipt of the call for service, and again when     the call for service is verified.     201.1 - 15.3 Responsibilities of the Precinct Commanding Officer
    32. It shall be the responsibility of each precinct commanding officer to prepare and     continually update a list of delta locations and conditions within their precinct. The     following criteria shall be used in designating a specific address as a delta location     or in designating a delta condition:     a. There has been a definite pattern of overt action committed at the address     which poses a constant threat to the safety of Department officers;     b. The address is occupied by a person or persons whose activities have proven     to be a threat to the safety of Department officers;     c. The address is a known narcotics factory/dealer/gallery which has sufficient     criminal activity to indicate that a threat to the safety of Department officers     exists; and/or     d. The condition which has arisen, or which will be known to arise, is of a nature,     which poses, or will pose, a threat to the safety of officers.
    33. Precinct commanding officers shall compile a list of delta locations within their     respective precincts following these guidelines and shall submit a copy of the list to     the commanding officer of Communications Operations. Each commanding officer     shall be responsible for adding new locations and conditions to the list as they     arise and for canceling outdated locations and conditions.     201.1 - 16 Proper Identification by Members     Officers in plainclothes, whether on or off-duty, must first properly identify themselves     before taking police action. Under state law, citizens resisting arrest, even to the point     of inflicting injury, cannot be blamed unless the officers have identified themselves by     showing their badge and identification card and announcing their authority. Proper     identification of members by displaying the badge and identification card may preclude     unnecessary trouble, embarrassment, injury, or even death.     201.1 - 16.1 Immediate Police Action Necessary     In those instances that require immediate and decisive police action, where it is     obvious to officers that they do not have time to present their badge and identification     card, shall announce in a firm, clear voice, that they are an officer before taking police     action.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 12 of 14     2022     201.1 Patrol     201.1 - 16.2 Upon Request of a Citizen     Members on duty or while engaged in a Department matter shall, when requested,     promptly give their name, badge number, and/or display their police identification card     in a courteous manner, except when actually engaged in an undercover assignment.     201.1 - 16.3 Plainclothes and Undercover Members
    34. Patrolling members in the course of street investigations may have contact with     plainclothes or undercover officers. Therefore, it is incumbent upon officers     working plainclothes or undercover assignments who are stopped by other     members for investigative or identification purposes, to properly identify     themselves.
    35. Officers who are working in plainclothes assignments, or who are off-duty in     plainclothes, shall present their identification cards and badges when stopped by     patrolling officers or other members in the course of an investigation or other police     function.
    36. Officers working in undercover assignments who verbally identify themselves as     members of the Department when stopped by other members in the course of an     investigation or other police activity, shall present their identification cards and     badges, and state their place of assignment upon request of the investigating     officer. If the undercover officer believes their assignment is of such a nature that it     warrants total anonymity, they shall not be required to identify themselves in the     above-prescribed manner. However, undercover officers shall use the identification     issued to them for identification purposes and be prepared to accept the     consequences of the actions of the investigating officer.
    37. Officers working in undercover assignments shall not verbally identify themselves     as members of the Department and shall refuse to present the proper Department     identification. Investigating officers shall remember that officers working in     undercover assignments may be engaged in surveillance activities, and any     investigations shall be kept to a minimum whenever possible. As soon as the     undercover officer has properly identified them self, the investigating officer shall     make every attempt not to interfere further with the undercover activities.     201.1 - 16.4 During Vehicle Investigations
    38. Under Michigan state law, the operators of motor vehicles must present their     operator or chauffeur’s license to a uniformed officer upon demand. This law     applies equally to all members without exception. Any member, who is operating a     motor vehicle and is stopped by patrolling members or other members in the     course of an investigation or other police function, shall present their driver’s     license and vehicle registration upon demand. Members shall also present their     police identification.
    39. Officers who have the occasion to stop another member shall make proper     notation on their Officer’s Daily Report. If patrolling officers encounter difficulty     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 13 of 14     2022     201.1 Patrol     under such circumstances, they shall call for a supervisor and appropriate action     shall be taken.
    40. When unusual circumstances exist, and if a strong doubt remains as to the proper     identity of the member, investigating officers shall contact Communications     Operations to ascertain by name check that the person is a member of the Detroit     Police Department. If a doubt still remains as to the proper identity of the officer,     the investigating officer shall contact the patrol supervisor or the ranking officer in     the precinct of occurrence, who shall respond immediately to the scene.
    41. Officers questioning a member’s identity shall use good judgment in their decision     to request the presence of a supervisor and their judgment shall be subject to     review. Officers being investigated shall, upon request, remain at the scene     pending the arrival of a supervisor.     201.1 - 17 Damage to Citizen’s Property
    42. A member shall not offer settlement for any citizen's property damaged in the     performance of duty without prior approval of the Agency Chief Financial Officer     (CFO) of the Office of Departmental Financial Services.
    43. When a member damages a citizen's private property through police action, (e.g.,     executing a search warrant or arrest warrant at the wrong address, or while in hot     pursuit) such damage shall be reported promptly to the commanding officer, or in     the absence of the commanding officer, to the officer-in-charge of the command to     which the member is assigned. The written report shall be prepared in     quadruplicate on Inter-Office Memorandum (DPD568), and forwarded through     official channels to the CFO of the Office of Departmental Financial Services, along     with a copy of all related documents (e.g., incident reports, search warrants, etc.).     Upon receipt of the Inter-Office Memorandum (DPD568), the CFO of the Office of     Departmental Financial Services will affix a recommendation and forward the     original and one (1) copy, with related documents attached, to the Law     Department’s Police Unit. The Law Department’s Police Unit will investigate and     process any resultant claims for damages.
    44. When damage to a building occurs, the concerned commanding officer or officerin-charge shall notify the supervisor in charge of Facilities between the hours of     8:00 a.m. and 4:00 p.m., Monday through Friday. If the damage is of an     emergency nature, e.g., occupants exposed to harmful elements, prompt     notification shall be made. If the emergency exists during other than normal     business hours, on weekends, or on holidays, Communications shall be notified.     Notification and Control shall notify the maintenance supervisor, or if such contact     is impossible, the commanding officer of Facilities.
    45. The maintenance supervisor or the commanding officer of Facilities will contact the     officer-in-charge of the concerned precinct or command to determine the extent of     the problem. As soon as the appropriate maintenance personnel are aware of the     nature and extent of the emergency, they shall contact the appropriate agency for     correction of the problem.     D E T R O I T P O L I C E D E PA R T M E N T     M A N U A L     Page 14 of 14     2022     201.1 Patrol
    46. A copy of the Incident Report and/or a copy of the Inter-Office Memorandum     (DPD568) concerning the incident shall follow up telephone notification. These     reports shall be forwarded to the commanding officer of Facilitie