CI 2000 INSERT

Chapter 3: Formatting Text and Graphics

Introduction to Inserting Tables

• Inserting a table into documents enhances information presentation, making it suitable for quick reference and analysis. In programs like Microsoft Word, PowerPoint, and Publisher, a table is represented as a grid of columns and rows that can consist of both text and graphics.

Steps for Inserting a Table

1. Accessing the Table Menu

   • Scroll down to a blank paragraph above the "Upcoming Conferences" heading.

   • Click on the Insert tab.

   • Select the Table button found in the Tables group.

   • A preview of the table, based on your selection of columns and rows, will appear at the cursor's location.

2. Table Menu Commands

   • Several commands are available for inserting tables, as detailed in Table 3-2:

     • Insert Table: Create a table with any number of columns and rows along with selecting an AutoFit behavior.

     • Draw Table: Allows the creation of complex tables by manually drawing columns and rows.

     • Convert Text to Table: Transforms text separated by tabs, commas, etc., into table format.

     • Excel Spreadsheet: Facilitates the insertion of an Excel worksheet into the document as an embedded object for data input.

Table Structure and Components

• Cell: The individual box formed by the intersection of a column and a row.

• Borders: Lines drawn on top of cell gridlines that visually divide the table.

• To conveniently insert a table, utilize the Insert Table command, which allows for filling the table with data related to social media platforms and their marketing goals.

Filling the Table

• After inserting a table, input data by pressing TAB to navigate through cells. The following steps outline the data input process:

1. Type "Instagram" and "Brand awareness" in the first two cells. Hit TAB to navigate.

2. Follow this pattern for other platforms: LinkedIn, Facebook, WhatsApp, and Twitter, along with their corresponding marketing goals like Website traffic/Conversions, Follower count, etc.

3. Pressing TAB at the end of the last cell creates a new row if the cursor is in the last cell of the table. Utilize Undo if an unwanted blank row is created.

Saving Changes

• After completing the table with all necessary data (as illustrated in Figure 3-11), ensure to save your document changes for future reference.

Conclusion

• This chapter provides a foundational understanding of how to format text and graphics through the use of tables in Microsoft Office applications, enhancing the organization and clarity of information presented in documents.