CI2000 ROWS.COLUMNS

Chapter 3: Formatting Text and Graphics

WD 3-5 Insert and Delete Rows and Columns

This chapter focuses on how to manage the structure of tables in Microsoft Office 365 and Office 2019 by adding and deleting rows and columns effectively. The following steps outline how to execute these operations using the application tools and mouse actions.

Inserting Rows and Columns

  1. Display Formatting Marks: Begin by clicking the Home tab and activating the Show/Hide ¶ button in the Paragraph group, allowing formatting marks to become visible. This step is essential as it provides indicators for the end of cells and rows in the table. When hovering over the left edge of the table, marks will help in understanding the structure of the table better.

  2. Using Insert Control: Move the pointer to the left of two existing rows, where an Insert Control will appear. Clicking this control allows for a new row to be added directly above the highlighted row.

    • Quick Tip: Alternatively, right-clicking over a selected row and using the Insert button on the Mini toolbar can also add rows—either above or below the selected row.

  3. Entering Data: Once a new row has been inserted, click into the first cell and input desired data, pressing TAB to navigate through cells.

Deleting Rows and Columns

  1. Choose Rows for Deletion: Highlight the rows that need deleting, such as the WhatsApp row, then click the Delete button in the Rows & Columns group on the Table Tools Layout tab. To remove multiple rows, ensure that they are selected before executing the delete command.

    • Quick Tip: Hitting DELETE only clears the contents of the row, not the row itself, which is an important distinction to note to avoid accidental data loss.

  2. Inserting Columns: To add a column, position the pointer over the top border of the column adjacent to the desired spot. Click to select the whole column, and then click on the Insert Right button within the Rows & Columns group. This will insert a new column where you specify.

Navigating and Modifying Table Content

  1. Using Arrow Keys: Utilize the DOWN ARROW key or TAB to switch focus between cells within the table. Enter the stipulated information for the newly created columns and ensure to save the changes made to the table.

  2. Comparative Review: After modifications, it's beneficial to cross-reference the updated table with example figures provided, such as Figure 3-14, to confirm accuracy.

  3. Final Adjustments: If further adjustments are needed, such as naming new columns or configuring cell content, follow the previous steps as outlined to maintain clarity and organization within the table.

Summary

By mastering the commands for inserting and deleting rows and columns, users can efficiently enhance the functionality and appearance of their tables in Microsoft Office applications. The seamless integration of mouse actions and command buttons simplifies these processes, making it accessible even for beginners.