Regular Sick Procedures (Patrol Guide 330-01)

Purpose and Application of Regular Sick Procedures (330-01)

  • Procedure Number: 330-01.
  • Effective Date: 11/16/22.
  • Revision Source: Revised by RO #112 S-22.
  • Primary Objective: To establish a formal notification process for the Department when a Uniformed Member of the Service (UMOS) is unable to perform their assigned duty.
  • Applicability: This procedure applies specifically when a UMOS is incapacitated due to:     * Illness.     * Injury.     * Ineligibility for administrative sick return.

Definition of Regular Sick

  • Regular Sick: Defined as a sick excusal for a Uniformed Member of the Service who either is not eligible for administrative sick or explicitly declines administrative sick.
  • Mandatory Requirement: Regular sick requires a visit to the Department surgeon.
  • Standard Reporting Protocol: The UMOS is required to report to their assigned District Surgeon at the next regular office hours, unless a specific exception applies.

Exceptions to Standard Reporting Requirements (CUF'D+)

There are five specific conditions under which a UMOS does not report to their assigned District Surgeon. These are summarized by the mnemonic CUF'D+:

  • C - Chronic Absent - Category B:     * Members designated as Chronic Absent - Category B must report to the Medical Division, specifically the Special Medical District or the Confidential Medical District, at the next regular office hours.
  • U - Unable to Travel:     * If a member is physically unable to travel, they must remain at their place of confinement.     * The member must notify the Sick Desk Supervisor regarding their inability to travel.
  • F - Friday or Saturday Reporting Sick:     * Members who report sick on a Friday or a Saturday are required to report to the Medical Division's Weekend Surgeon.     * The reporting time is set for 1000 hours the following day.
  • D - Dental Problems:     * Members experiencing dental issues will not follow standard reporting but will instead be guided by instructions from the Sick Desk Supervisor or a designated member regarding specific reporting requirements.
  • + - Medical Division Supervisor Direction:     * A member is exempt from standard District Surgeon reporting when specifically directed otherwise by a Medical Division supervisor.

Required Procedures for Uniformed Members of the Service (UMOS)

When a UMOS determines they are unable to perform duty due to illness, injury, or any other physical or psychological condition, the following steps must be taken:

  • Notification of Medical Division Sick Desk:     * The member must notify the Medical Division Sick Desk directly to initiate the process.     * The member must obtain a unique sick serial number during this notification.
  • Reporting Changes in Contact Information:     * The member must inform the Medical Division Sick Desk of any change relating to their address, current location, or telephone number.
  • Documentation and Recording:     * The member is required to obtain the name of the Sick Desk member they spoke with.     * The member must record the exact time the notification was made.
  • Verification to Command:     * The UMOS must provide the obtained sick serial number to the Desk Officer or Supervisor at their assigned command to ensure the absence is properly recorded at the unit level.