84 - Change Request

Outputs of Planning Processes

  • The most common output across various processes in monitoring and control is Change Requests.
    • Change requests are vital for modifying the project plan after execution has begun.

Planning Processes Overview

  • There are 24 planning processes.
  • The output of these processes culminates in the Project Management Plan.
  • Once execution starts, the project management plan should not be changed unless through an approved change request.

Need for Change Requests

  • Changes may be required at various stages due to factors such as:
    • Changes in budget estimates (e.g., discovering more funds are needed).
    • Changes in project scope (e.g., customer requests to add or remove features).
  • Change Request: A specific proposal to change components of project documents, deliverables, or baselines.

Types of Changes Addressed by Change Requests

  • Change requests can modify various project elements, which may include:
    • Adjusting project scope (add/remove work).
    • Changing timelines (extend or shorten project duration).
    • Altering costs (make a project more cost-effective).
  • It's important to note that change requests aren’t only initiated by customers.

Initiating Change Requests

  • Project managers may need to issue change requests due to:
    • Issues arising during project execution which need corrective or preventive actions.
Corrective Actions
  • Taken when a project is found to be off track:
    • Example: If a project is behind schedule or over budget, a manager might seek additional time or funds.
Preventive Actions
  • Proactive measures aimed to keep the project on track:
    • Example: Anticipating an issue that might delay progress and requesting adjustments before it happens.

Defect Repair

  • Refers to repairing broken components within the project:
    • Common in IT projects where various failures may occur, requiring systematic fixes.

Conclusion on Change Requests

  • Change requests are integral for adapting the project management plan based on evolving needs.
  • It’s critical to remember that a change request does not guarantee approval; it must first be assessed and authorized before implementation.