PP2

SPP

State

shall refer solely to the National Government of the Republic of the Philippines

Standards of Professional Practice (SPP)

is a required document under Sec. 41 of R.A. No. 9266 (The Architecture Act of 2004) and its Implementing Rules and Regulations (IRR)

May 12, 1975

UAP was granted Certificate No. 001, the first professional organization to be accredited by the Professional Regulation Commission (PRC)

R.A. No. 9266

“The Architecture Act of 2004”

Commission

as used for this SPP and the succeeding SPP documents shall refer only to the Professional Regulation Commission (PRC), duly created under R.A. No. 8981 (The PRC Modernization Act of 2000)

Board

as used for this SPP and the succeeding SPP documents shall refer only to the Professional Regulatory Board of Architecture (PRBoA), duly created under R.A. No. 9266 and its IRR and under the supervision and administrative control of the Commission

Architect

a natural person under Philippine law and jurisprudence with a valid certificate of registration and a valid professional identification card (representing the renewable 3-year license) for the lawful practice of the State-regulated profession of Architecture

• Architectof-record (Aor)

• Architect in charge of construction (Aicc)

• Consulting Architect (CA)

Depending on the SPP, the term Architect may also refer to ?

Architectural Firm (AF)

shall refer only to a juridical person under Philippine law and jurisprudence as a sole proprietorship and professional partnership or as an architectural corporation for group architectural practice by RLAs, subject to full compliances with Sec. 37 of R.A. No. 9266 and derivative regulations.

Department of Trade and Industry (DTI)

where sole proprietorship for individual architectural practice were duly registered

Securities and Exchange Commission (SEC) and with the Professional Regulation Commission

where professional partnership or as an architectural corporation for group architectural practice were duly registered

Professional/s

shall refer only to Registered and Licensed Professionals (RLPs), all natural persons under Philippine law and jurisprudence with a valid certificate and a valid professional identification card (representing the renewable license) for the lawful practice of a State-regulated profession other than Architecture

Contractor and General Contractor

shall also mean Constructor or Builder

• Architect and Architectural Firm (AF)

• Client, Owner and Project Proponent

• Bid and Tender

may be used interchangeably for this SPP and some of the succeeding SPP

Acronym: ADR

Meaning: Alternative Dispute Resolution

Acronym: AF

Meaning: Architectural Firm

Acronym: ADC

Meaning: Architectural Design Competition

Acronym: Aicc

Meaning: Architect in charge of construction

Acronym: Aor

Meaning: Architect-of-record

Acronym: BPO

Meaning: Business Process Outsourcing

Acronym: CA

Meaning: Consulting Architect

Acronym: CEC

Meaning: Codes of Ethical Conduct

Acronym: DoLE

Meaning: Department of Labor and Employment

Acronym: DTI

Meaning: Department of Trade and Industry

Acronym: FPCA

Meaning: Filipino Professional Consulting Architects

Acronym: IAPOA

Meaning: Integrated and Accredited Professional Organization of Architects

Acronym: KPO

Meaning: Knowledge Process Outsourcing

Acronym: MoP

Meaning: Manual of Procedure

Acronym: PACS

Meaning: Professional Architectural Consulting Services

Acronym: PCA

Meaning: Professional Consulting Architect

Acronym: PRC

Meaning: Professional Regulation Commission

Acronym: PRBoA

Meaning: Professional Regulatory Board of Architecture

Acronym: SEC

Meaning: Securities and Exchange Commission

Acronym: RLA

Meaning: Registered and Licensed Architect

Acronym: SPP

Meaning: Standards of Professional Practice

Acronym: TSP

Meaning: Temporary/ Special Permit

SELECTION OF THE ARCHITECT : INTRODUCTION

• There are many ways by which a Client can engage the services of an Architect.

• The most appropriate method of selecting an Architect will depend on the type and complexity of the project

SELECTION OF THE ARCHITECT : SCOPE OF SERVICES

The scope of services will depend on the method by which the Architect is selected

SELECTION OF THE ARCHITECT : METHOD OF SELECTION

• Direct Selection

• Comparative Selection

• Architectural Design Competition

Direct Selection

It is used when undertaking a relatively small project

• Reputation

• Personal or business acquaintance or recommendation of a friend

• Recommendation of the Architect’s former Client

• Recommendation of another Architect

The Client selects his Architect on the basis of

Comparative Selection

may be conducted by committees representing institutions, corporations or public agencies

Comparative Selection Process

• Invitation

• Pre-qualification

• Interview

• Verification

• Evaluation & Ranking

• Negotiation

Invitation

• The Client issues an invitation which includes the Terms of Reference (ToR) for the project which is based on the Design Brief prepared by another Architect.

• The selection committee established by the Client may consist of representatives from other State-regulated professions and/or the construction industry, as well as persons with related expertise.

Pre-qualification

Architects and/or PRC-registered Architectural Firms (AFs) submit information regarding their qualification and expertise

Interview

The Architect explains his methodology in translating the plan/design requirements of the proposed project

Verification

The selection committee may visit buildings designed by the Architects and check references such as former clients and financial institutions

Evaluation & Ranking

The selection committee may adopt its own procedure in evaluating the entries and recommending the most capable firm

Negotiation

The Architect explains to the Client the Scope of Services and the Architect’s Fee as prescribed under the Architect’s Guidelines

Architectural Design Competition (ADC)

• is used for civic or monumental projects

• The competition may either be an idea competition, design or design build competition.

Architectural Design Competition (ADC) Advantages

• Opportunities will be open only to all PRC-registered and licensed Architects (RLAs) or PRC-registered Architectural Firms (AFs).

• The Client/ Committee will have a wider range of options

Architectural Design Competition (ADC) Disadvantages

• Process may be expensive and time consuming

• The time and effort required may discourage qualified firms from participating.

• Some potentially unscrupulous prospective Clients will seek free services under the guise of design competition. Architects must always be constantly aware that ownership and copyright issues under Secs. 20 (4) and 33 of R.A. No. 9266 must be fully addressed under all architectural competition rules.

Architectural Design Competition (ADC) Procedure

• With the assistance of the integrated and accredited professional organization of architects (IAPOA) or one of its local chapters

• In accordance with the Architect’s Guidelines

Architectural Design Competition (ADC) Participants

• Sponsor or Client

• Competitors

• Professional Adviser

• Jury

Participants: Sponsor or Client

a natural or juridical person

Participants: Competitors

Filipino/ Philippine-Registered and Licensed Architects (RLA) and IAPOA members in good standing

Participants: Professional Adviser

Philippine-Registered and Licensed Architects (RLAs) who are IAPOA members in good standing

Participants: Jury

Composed of at least five (5) members who are known for their integrity, objectivity, impartiality and honesty

1. Architect – member in good standing of the IAPOA

2. Competition Sponsor or Client

SELECTION OF THE ARCHITECT : OF COMPENSATION

This will be covered by the respective type of services

SPP Document 201

STANDARDS OF PROFESSIONAL PRACTICE (SPP) ON PRE-DESIGN SERVICES

SPP Document 201: INTRODUCTION

• The basic services provided by the Architect have remained relatively unchanged over the years.

• However, the Architect must expand his services in response to the increasing demands of his/her Clients, the evolution of new standards of regulated professional practice, the advancement of technology and the enactment of new laws

SCOPE OF PRE-DESIGN SERVICES

It covers a broad line of architectural services ranging from initial problem identification to activities that would allow the Architect to initially conceptualize an array of architectural and allied solutions.

Consultation

When a Client calls upon the Architect to give oral or written advice and direction, to attend conferences, to make evaluations and appraisals regarding a contemplated project and similar activities, the Architect renders valuable inputs whether or not the Client pursues the project.

Pre-Feasibility Studies

• These preliminary studies involve the procurement, analysis and use of secondary information gathered for the project to aid the Client in early decision-making.

• They represent the Architect’s initial assessment of a project’s soundness, allowing the Client to promptly explore available/ readily identifiable directions / options.

• Researched / processed / validated secondary data are generally used for such studies e.g. electronic, print, etc

Feasibility Studies

• Detailed analysis of the project based on pre-feasibility studies will determine the viability of a proposed development

• The studies will set the project against present and future trends to forecast how it will perform over time

• This requires primary data gathering and analysis.

Site Selection and Analysis

This entails the formulation of site criteria, assistance to the Client in site evaluation as well as analysis to determine the most appropriate site/s for a proposed project or building program.

Site Utilization and Land-Use Studies

• The detailed analysis of the site involves the identification of a site’s development potentials through the proper utilization of land.

• The analysis covers the context of the site as well as that of its surrounding environment and the development controls that apply to the site and its environs.

Architectural Research

Architectural research entails the conduct of primary and secondary researches and assembled facts used as basis for conclusion.

Architectural Programming

• This analytical problem-seeking process will lead to the statement and identification of both horizontal and vertical requirements in offering a solution.

• It incorporates a space program with characterizations of the envisioned spaces such as ambiance, cost range, etc.

Space Planning

• The Architect determines the adequate size and appropriate configuration and assemblage for a proposed project in consideration of the use, allocation and interface of spaces for given activities.

• Space planning is done mainly through primary data gathering such as interviews, consultations, interfaces, focus group discussions (FGDs), space planning surveys, space audits, etc. and subsequent analyses i.e. spatial layouts with stacking concepts, particularly for multi-storey structures.

Space Management Studies

• An analysis of the space requirements of the project based on organizational structure and functional set-up pinpoints linkages and interaction of spaces.

• The formulation of the space program will serve as the basis for the development of the architectural plan / design.

Value Management

• This technique is applied in the cost management process to minimize the negative effect of simplified operations associated with many cost-reduction programs.

• The goal of value management is to achieve an unimpaired program at minimum cost.

• Thus, a plan, design or system that has been successfully value-managed will still satisfy the same performance criteria as the costlier alternatives.

Design Brief Preparation

Under design brief preparation, the Architect states the project terms of reference (ToR) including the concept, objectives and other necessary requirements to bid out architectural services (whether public or private)

Promotional Services

Projects may require promotional activities in order to develop and generate financial support and acceptance from governing agencies or from the general public. In such cases, the Architect can act as the agent of the Owner by producing and coordinating the additional activities necessary to complete the services. In all such activities, the Architect must maintain his professional status as the representative of the Owner.

Pre-Design Services Manner of Providing Services

• the Architect must submit his proposal for pre-design services

• The Architect can render services

The Architect must submit the following proposal for pre-design services

• Scope of Work

• Manner of Payment

• Owner’s Responsibilities

• Other Conditions of Services

The Architect can render services in any of the following ways

As an individual Architect

Architect’s Own Staff

By Association, Consultation or Networking

As an individual Architect

He must have special training and be knowledgeable in different fields to supplement his skills

Architect’s Own Staff

• It is possible for Architects (as natural persons) working in a single firm to specialize in a variety of ways.

• Many Architects and firms (juridical persons) specialize without losing the generalist approach of the Architect or firm

By Association, Consultation or Networking

Another common practice is consultation between an Architect and a firm of other disciplines, under the extended terms of the Owner-Architect Agreement.

METHOD OF COMPENSATION for Pre-Design Services

Multiple of Direct Personnel Expenses

Professional Fee Plus Expenses

Lump Sum or Fixed Fee

Per Diem, Honorarium Plus Reimbursable Expenses

Mixed Methods of Compensation

Multiple of Direct Personnel Expenses

• This cost-based method of compensation is applicable only to non-creative work such as accounting, secretarial, research, data gathering, preparation of reports and the like.

• This method of compensation is based on technical hours spent and does not account for creative work since the value of creative design cannot be measured by the length of time the designer has spent on his work.

• The computation is made by adding all costs of technical services (man hours x rate) and then multiplying it by a multiplier to cover overhead and profit

Multiplier Range of Multiple of Direct Personnel Expenses

1.5 to 2.5

Formula for Direct Cost

AN + CN + TN

Formula for Fee

Direct Cost x M

Formula for Total Cost of Service charged to Client

Fee + R

Professional Fee Plus Expenses

• This method of compensation is frequently used where there is continuing relationship involving a series of projects.

• It establishes a fixed sum over and above the reimbursement for the Architect’s technical time and overhead.

• An agreement on the general scope of the work is necessary in order to set an equitable fee

Lump Sum or Fixed Fee

This method may be applied to government projects since they entail more paper work and time-consuming efforts

Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which will require his personal time such as:

• attending project-related meetings, conferences or trips;

• conducting ocular inspection of possible project sites; and

• conferring with others regarding prospective investments or ventures and the like

Mixed Methods of Compensation

The SPP provides for more than one method of compensation on a project. Each project should be examined to determine the most appropriate and equitable method of compensation.

SPP Document 202

STANDARDS OF PROFESSIONAL PRACTICE (SPP) ON REGULAR DESIGN SERVICES

Foreign Architects

• must first secure a Temporary/ Special Permit (TSP) and a work permit from the Department of Labor and Employment (DoLE)

• must work in collaboration with a local counterpart Architect who is a Registered and Licensed Architect (RLA) under Philippine law

TSP, Work Permit, Filipino Architect counterpart

Requirements of a Foreign Architect to practice architecture in the country?

Owner’s/ Client's/ Proponent’s Adviser and/or Representative

What is the role of the Architect in a Regular Design Services?

Project Definition Phase

This phase involves the definition of the requirements of the project by the Owner. The Architect in turn informs the Owner of the technical requirements of the project and the concomitant professional fees

Architect’s Work in Project Definition Phase of Regular Design Services

• consults with the Owner to ascertain the conceptual framework

• gathers relevant information and data leading to the definition of the requirements

• reviews and refines the owner’s space requirements

• prepares an initial statement of probable construction cost

Schematic Design Phase

This phase consists of the preparation of schematic design studies derived from the Project Definition Phase, leading to conceptual plans

Architect’s Work in Schematic Design Phase of Regular Design Services

• Evaluates the Owner’s program, schedule, budget, project site and proposes methods of project deliveries.

• Prepares the initial line drawings representing design studies leading to a recommended solution, including a general description of the project for approval by the Owner.

• Submits to the Owner a Statement of the Probable Project Construction Cost (SPPCC) based on current cost parameters

Design Development Phase

Based on approved schematics and conceptual plans

Architect’s Work in Design Development Phase of Regular Design Services

• documents consisting of plans, elevations, sections and other drawing

• outline specifications to fix and illustrate the size and character of the entire project

• diagrammatic layout of construction systems

• an updated SPPCC for submission to the Owner