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Specially designed to assist in the management and planning of health programs.
Data collection system specifically designed support planning, management, and decision making.
Health Management Information Programs
Problems faced by the hospitals using the traditional manual process includes:
No real time data available to monito
Evidence-based program management was a challenge
Undue delays in receipt of data
Retrieval of old manual records was ineffective and time consuming.
Duplication of records
Monthly reports sent as hard copy, which is a real challenge for data analysis/comparison.
Drug inventory/equipment inventory maintenance
Lack of standard names and code
What are the 3 HMIS framework?
Relevant
Functional
Integrated
HMIS framework:
Relevant to the policies and goals of the healthcare institution.
Relevant
HMIS framework:
Used immediately for management
Should not wait for feedback from higher levels.
Functional
HMIS framework:
There is one set of forms and no duplication of reporting
Integrated
Requirements of HMIS:
It should provide information on all key aspects of the health system without duplication
Complete
Requirements of HMIS:
If similar information is provided by different sources, their definitions needs to be consistent.
Consistent
Requirements of HMIS:
It should be very clear what all the elements are actually measuring
Clear
Requirements of HMIS:
It should not be unnecessarily complicated.
Simple
Requirements of HMIS:
The actual usage of each element should justify the cost of its collection and analysis
Cost effective
Requirements of HMIS:
Data should be held in a form readily accessible to all legitimate users, and it should be clear who these people are.
Accessible
Requirements of HMIS:
It should ensure that people without legitimate access are effectively denied.
Confidential
What are the 3 fundamental information-processing phases?
1.) Data Input
2.) Data Management
3.) Data Output
Fundamental information processing phases:
Includes data acquisition and data verification
Data Input
Fundamental information processing phases:
Also called processing phase includes:
Data storage
Data classification
Data update
data computation
Data management
Fundamental information processing phases:
Includes data retrieval and data presentation
Data output
Eight elements of HMIS: Data Input
Generation and the collection of accurate, timely, and relevant data.
Inputs of standard coded formats (e.g. barcodes) to facilitate the rapid mechanical reading and capturing of data
Data Acquisition
Eight elements of HMIS: Data Input
Authentication and validation of gathered data.
Data Verification
Eight elements of HMIS: Data Management
Preservation and archival of data may be regarded as part of this function.
Data Storage
Eight elements of HMIS: Data Management
Critical function for increasing the efficiency of the system when the need arises to conduct a data search.
Data Classification (Data Organization)
Eight elements of HMIS: Data Management
Data manipulation and data transformation, such as the use of mathematical models, statistical and probabilistic approaches, linear and nonlinear transformation, and other data analytic processes.
Data computation
Eight elements of HMIS: Data Management
New and changing information is accounted for
Data Update
Eight elements of HMIS: Data Output
Processes of data transfer and data distribution.
Data Retrieval
Eight elements of HMIS: Data Management
How the users interpret the information produced by the system.
Data Presentation
HMIS Functions:
Relates to all information of the client
Client data
HMIS Functions:
Observed to distribute resources to areas that needed them.
Scheduling
HMIS Functions:
Focuses on monitoring of authorized personnel and their use of the authorized units.
Authorization Tracking
HMIS Functions:
Notification of charges for the patient and other related documents
Billing
HMIS Functions:
Ensures customers are properly notified about their bill
Accounts Receivable (A/R) Management
HMIS Functions:
Refers to reports issued by the entity which could be basic reports or report writer.
Reporting
HMIS Functions:
EHR, a collection of digital information about a patient
Medical record
HMIS Functions:
Procedures that should be followed for the improvement of the condition of the patient
Compliance
HMIS Functions:
Performance of the entity collected for administering purposes
Financial data
Meaning of RHIS process
Routine Health Information
HMIS Determinants:
Data collector and users should have confidence, motivation, and competence to perform HMIS task.
Behavioral determinants
HMIS Determinants:
Lack of enough knowledge on the use of data
Behavioral determinants
HMIS Determinants:
Having negative attitude on the data
Behavioral determinants
HMIS Determinants:
Value, Norms, Culture, and Practice
Organizational structure
HMIS Determinants:
Structure, Resource, Procedure, Support Services, and the culture which is used to develop and improve the RHIS process.
Organizational process
HMIS Determinants:
System that supports data collection, analysis and transform it to useful information will help in promoting evidence-based decision making.
Organizational determinants
HMIS Determinants:
Overall design used in the collection of the information.
Technical determinants
HMIS Determinants:
Complexity of the reporting forms
Technical determinants
What is the meaning of “PRISM” framework?
Performance of Routine Information System Management
This conceptual framework broadens the analysis of routine health information systems.
PRISM framework
PRISM Framework 3 Key Factors:
1.) Behavioral Determinants
2.) Technical Determinants
3.) Organizational/Environmental Determinants
PRISM Key Factor:
Knowledge, Skills, Attitudes, Values, and Motivation of the people who collect and use data.
Behavioral determinants
PRISM Key Factor:
Data collection processes, Systems, Forms, and Methods
Technical determinants
PRISM Key Factor:
Information culture, Structure, Resources, Roles, and Responsibilities of the health system and key contributors at each level.
Organizational/Environmental determinants
Identifies the strengths and weaknesses
PRISM Framework
Aids in designing and prioritizing interventions to improve RHIS performance
PRISM Framework
Produce better quality data and continuous use of information, leading to better health system performance and, consequently health outcomes.
PRISM Framework