W7 (Health Management Information System)

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52 Terms

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  • Specially designed to assist in the management and planning of health programs.

  • Data collection system specifically designed support planning, management, and decision making.

Health Management Information Programs

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Problems faced by the hospitals using the traditional manual process includes:

  • No real time data available to monito

  • Evidence-based program management was a challenge

  • Undue delays in receipt of data

  • Retrieval of old manual records was ineffective and time consuming.

  • Duplication of records

  • Monthly reports sent as hard copy, which is a real challenge for data analysis/comparison.

  • Drug inventory/equipment inventory maintenance

  • Lack of standard names and code

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What are the 3 HMIS framework?

  • Relevant

  • Functional

  • Integrated

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HMIS framework:

  • Relevant to the policies and goals of the healthcare institution.

Relevant

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HMIS framework:

  • Used immediately for management

  • Should not wait for feedback from higher levels.

Functional

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HMIS framework:

  • There is one set of forms and no duplication of reporting

Integrated

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Requirements of HMIS:

  • It should provide information on all key aspects of the health system without duplication

Complete

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Requirements of HMIS:

  • If similar information is provided by different sources, their definitions needs to be consistent.

Consistent

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Requirements of HMIS:

  • It should be very clear what all the elements are actually measuring

Clear

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Requirements of HMIS:

  • It should not be unnecessarily complicated.

Simple

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Requirements of HMIS:

  • The actual usage of each element should justify the cost of its collection and analysis

Cost effective

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Requirements of HMIS:

  • Data should be held in a form readily accessible to all legitimate users, and it should be clear who these people are.

Accessible

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Requirements of HMIS:

  • It should ensure that people without legitimate access are effectively denied.

Confidential

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What are the 3 fundamental information-processing phases?

1.) Data Input
2.) Data Management
3.) Data Output

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Fundamental information processing phases:

  • Includes data acquisition and data verification

Data Input

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Fundamental information processing phases:

  • Also called processing phase includes:

    • Data storage

    • Data classification

    • Data update

    • data computation

Data management

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Fundamental information processing phases:

  • Includes data retrieval and data presentation

Data output

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Eight elements of HMIS: Data Input

  • Generation and the collection of accurate, timely, and relevant data.

  • Inputs of standard coded formats (e.g. barcodes) to facilitate the rapid mechanical reading and capturing of data

Data Acquisition

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Eight elements of HMIS: Data Input

  • Authentication and validation of gathered data.

Data Verification

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Eight elements of HMIS: Data Management

  • Preservation and archival of data may be regarded as part of this function.

Data Storage

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Eight elements of HMIS: Data Management

  • Critical function for increasing the efficiency of the system when the need arises to conduct a data search.

Data Classification (Data Organization)

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Eight elements of HMIS: Data Management

  • Data manipulation and data transformation, such as the use of mathematical models, statistical and probabilistic approaches, linear and nonlinear transformation, and other data analytic processes.

Data computation

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Eight elements of HMIS: Data Management

  • New and changing information is accounted for

Data Update

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Eight elements of HMIS: Data Output

  • Processes of data transfer and data distribution.

Data Retrieval

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Eight elements of HMIS: Data Management

  • How the users interpret the information produced by the system.

Data Presentation

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HMIS Functions:

  • Relates to all information of the client

Client data

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HMIS Functions:

  • Observed to distribute resources to areas that needed them.

Scheduling

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HMIS Functions:

  • Focuses on monitoring of authorized personnel and their use of the authorized units.

Authorization Tracking

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HMIS Functions:

  • Notification of charges for the patient and other related documents

Billing

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HMIS Functions:

  • Ensures customers are properly notified about their bill

Accounts Receivable (A/R) Management

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HMIS Functions:

  • Refers to reports issued by the entity which could be basic reports or report writer.

Reporting

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HMIS Functions:

  • EHR, a collection of digital information about a patient

Medical record

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HMIS Functions:

  • Procedures that should be followed for the improvement of the condition of the patient

Compliance

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HMIS Functions:

  • Performance of the entity collected for administering purposes

Financial data

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Meaning of RHIS process

Routine Health Information

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HMIS Determinants:

  • Data collector and users should have confidence, motivation, and competence to perform HMIS task.

Behavioral determinants

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HMIS Determinants:

  • Lack of enough knowledge on the use of data

Behavioral determinants

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HMIS Determinants:

  • Having negative attitude on the data

Behavioral determinants

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HMIS Determinants:

  • Value, Norms, Culture, and Practice

Organizational structure

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HMIS Determinants:

  • Structure, Resource, Procedure, Support Services, and the culture which is used to develop and improve the RHIS process.

Organizational process

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HMIS Determinants:

  • System that supports data collection, analysis and transform it to useful information will help in promoting evidence-based decision making.

Organizational determinants

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HMIS Determinants:

  • Overall design used in the collection of the information.

Technical determinants

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HMIS Determinants:

  • Complexity of the reporting forms

Technical determinants

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What is the meaning of “PRISM” framework?

Performance of Routine Information System Management

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This conceptual framework broadens the analysis of routine health information systems.

PRISM framework

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PRISM Framework 3 Key Factors:

1.) Behavioral Determinants
2.) Technical Determinants
3.) Organizational/Environmental Determinants

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PRISM Key Factor:

  • Knowledge, Skills, Attitudes, Values, and Motivation of the people who collect and use data.

Behavioral determinants

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PRISM Key Factor:

  • Data collection processes, Systems, Forms, and Methods

Technical determinants

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PRISM Key Factor:

  • Information culture, Structure, Resources, Roles, and Responsibilities of the health system and key contributors at each level.

Organizational/Environmental determinants

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  • Identifies the strengths and weaknesses

PRISM Framework

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  • Aids in designing and prioritizing interventions to improve RHIS performance

PRISM Framework

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  • Produce better quality data and continuous use of information, leading to better health system performance and, consequently health outcomes.

PRISM Framework